emergency-sc — archive

Information regarding OASIS support

From: Dee Schur <[email protected]>
To: [email protected]
Date: Thu, 26 Apr 2007 12:46:00 -0000

Hi, Thank you for allowing me to attend your first SC meeting yesterday. Please make certain that your dues are allocated to the EI Member Section. This is an easy process: simply ask your primary rep. to send a message to request your organization/company's affiliation to the EI MS by email to [email protected]. Remember to join the EI Member Section as well by going to http://www.oasis-open.org/apps/org/workgroup/emergency-ms/ and select 'join' at the left above 'group notes.' Also we discussed support items to guide budgetary decisions. Here is the reference from the new Member Section Policy (http://www.oasis-open.org/who/ms_policy.php) that describes OASIS staff support: ******************************************************************** 5. Staff Services OASIS will provide the following services for the OASIS Member Sections in the same manner and service it provides to the rest of OASIS without preference or prejudice. 5.1 Web Hosting & Maintenance 5.1.1. OASIS will provide web hosting services for the OASIS Member Sections' web sites. 5.1.2. OASIS will provide services for mail list hosting, on-line collaboration, document management and related services, and back up of all web and email data. 5.2. Membership Services 5.2.1. OASIS Member Services support include, but are not limited to, creation and maintenance of the OASIS Member Section membership database, recruiting and expanding participation from both within the Consortium and externally, provision of membership renewal services, revenue projections and reporting, web forms and technology to enable online membership application. 5.3 Accounting Services 5.3.1. Accounting services include, but are not limited to, processing invoices and collection of all valid new member applications and membership renewals, acceptance of online and manual credit card payments, checks and wire transfers made payable to OASIS. 5.3.2. OASIS Member Section discretionary funds (if any) will be held by OASIS, and OASIS will approve and issue payments on behalf of the OASIS Member Section for expenses authorized and requested by the OASIS Member Section Steering Committee that are consistent with the established, agreed-upon budget for the OASIS Member Section. The OASIS Member Section Steering Committee chair will be the primary point-of-contact for reporting and requesting payment. 5.3.3. All OASIS accounting records pertaining to the individual OASIS Member Section will be available for inspection by the OASIS Member Section Steering Committee. 5.4. Marketing and Public Relations Services 5.4.1. OASIS marketing and public relations support services include, but are not limited to, announcement of the formation of the OASIS Member Section, efforts to enlarge the media pool to address the needs of the OASIS Member Section, coordination of conference presentations by OASIS Member Section representatives, analyst briefings, coverage of activities in OASIS e-newsletters and Information Channels (Cover Pages and XML.org), public announcements of new Technical Committee formations and milestones as appropriate. 5.4.2. The cost of marketing and promotional activities specific to the OASIS Member Sections will be paid from OASIS Member Section discretionary funds (if any). This may include the attendance or participation of OASIS staff at an OASIS Member Section specific event, with such funds disbursement approved in advance by the Member Section Steering Committee. 5.4.3. Marketing of any Member Section brand and other marketing activities of the OASIS Member Section will be managed by the Member Section Steering Committee and funded from the OASIS Member Section designated funds (if any) with input and oversight from OASIS management. Public relations for the OASIS Member Sections will be conducted in accordance with OASIS practices and policies, including the OASIS Media Relations Policy. 6. Financial and Management Reporting 6.1. OASIS will provide quarterly financial statements to support the management and operation of the OASIS Member Sections throughout the year by submitting such reports to the OASIS Member Section Steering Committees. 6.2. The OASIS Member Section Steering Committees will provide quarterly management reports on the actual and planned activities and expenses to OASIS management, including business reports, communications, and budget and activity forecasts as required by OASIS management as part of the normal course of business. The Member Section reports must be submitted before the end of the month following the recently completed quarter. These Member Section quarterly reports must also be posted to the designated document folders accessible to all Member Section Members or Observers. ************************************************************************** Please let me know if I can be of assistance in any way! Best, Dee -- Internal Virus Database is out-of-date. Checked by AVG Free Edition. Version: 7.5.441 / Virus Database: 268.18.4/702 - Release Date: 2/25/2007 3:16 PM