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[legalxml-sc] Minutes - OASIS LegalXML Steering Committee - Thursday9/5/2002

From: Donald Bergeron
To: [email protected]
Date: Fri, 06 Sep 2002 07:39:00 -0000

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Subject: [legalxml-sc] Minutes - OASIS LegalXML Steering Committee - Thursday9/5/2002

From: "Bergeron, Donald L. (LNG)" <[email protected]>
To: "'[email protected]'" <[email protected]>
Date: Fri, 06 Sep 2002 07:35:21 -0400

			Minutes:
			Attendance
			Donald Bergeron of Lexis-Nexis -
[email protected],  - X
			Toby Brown of the Utah State Bar -
[email protected],  - X
			Rolly Chambers of Smith, Currie & Hancock LLP -
[email protected],- 
			John Greacen, Esq. of Greacen Associates -
[email protected] - X
			Daniel Greenwood, Esq. of the Massachusetts
Institute of Technology - [email protected], - X
			Jim Keane, Esq. of JKeane.Pro -  [email protected] - X
			Eddie O'Brien of Ringtail Solutions -
[email protected],  - X
			Dave Roberts of the SEARCH  -
[email protected] - Kathryn Plummer for - X

			Karl Best - X
			Scott McGarth -
			Patrick Gannon - 


			Action items for OASIS. 
*	Member Section roster from Scott McGarth - Requested last month -
Expectation?
*	Second Quarter Financial Statement from Patrick Gannon - Requested
last month - Expectation?
*	OASIS Board Review of revised RoP

			Agenda Items for the Next Meeting:
*	Discussion on the handling and placement of legacy LegalXML
documents on the OASIS Website
*	Discussion on handling horizontal technical and semantic issue
across the TCs.
*	Discussion on handling of interactions and bringing "Global" issues
to Member attention. (John Greacen and Don Bergeron to take intermediate
action before this meeting.
*	Discuss and resolve moving the meetings to earlier in the day.

			Actions
			Item 1. Vote on the following proposed wording for
the OASIS LegalXML RoP. - 15 Minutes
			Approved with revisions below. Don to Modify RoP and
forward to Patrick and Karl for Board action.

			1.     Governance
				a.	The LegalXML Member Section Steering
Committee will be formed from existing OASIS members who have indicated
their intent to participate significantly in LegalXML Member Section
activities. Initially, the LegalXML Member Section Steering Committee will
be comprised of members from the current LegalXML, Inc. Board of Directors.
All LegalXML Steering Committee members must be current OASIS members.
				b.  Beginning ninety days after the first
official meeting of the fourth Legal XML Member Section Technical Committee,
the steering committee shall be constituted as follows:
				i.	Each OASIS LegalXML Member Section
Technical Committee shall elect a member of the Technical Committee to the
OASIS LegalXML Member Section Steering Committee.  
				ii.  Three additional "at large" steering
committee members shall be elected  by  the OASIS LegalXML Member Section
membership (those who have requested OASIS LegalXML Member Section
membership upon joining or renewing their OASIS membership) on an annual
basis. "At large" members shall serve one-year terms, and shall be eligible
for election to no more than three successive terms.
				c.	The LegalXML Member Section Steering
Committee will operate under the OASIS Bylaws and these Rules of Procedure. 

			2.	Technical Process, Management, Reporting
				a.	OASIS Technical Committees,
including those associated with the LegalXML Member Section, will be formed
and will operate according to the OASIS Technical Committee Process.
"LegalXML" Technical Committees will be referred to as such only because of
their topic and association with the LegalXML member section, but are
actually OASIS Technical Committees.
				b.	Technical work submitted to OASIS
Technical Committees will be in accordance with the OASIS Intellectual
Property Rights (IPR) policy as a base. 
				c. Further, before charter approval, all
OASIS LegalXML Technical Committees shall incorporate into their charters
wording manifesting the principle that each LegalXML Technical Committee
Specification resulting from its work shall remain free and open for
perpetual, global use.  The following wording, when incorporated into a
Technical Committee charter, meets this policy: 
					"In no event shall this Technical
Committee finalize or approve any technical specification if it believes
that the use, distribution, or implementation of such specification would
necessarily require the unauthorized infringement of any third party rights
known to the technical committee, and such third party has not agreed to
provide necessary license rights on perpetual, royalty-free,
non-discriminatory terms." 
				d.	Technical work products created and
approved by LegalXML Member Section Technical Committees will be referred to
as "LegalXML Technical Committee Specifications". Only work products
approved by a vote of the OASIS general membership will be referred to as
"OASIS Standards."
			Item 1a. Proposal to review RoP for OASIS Member
Sections for component adoption in October 22nd meeting. Discussed and
withdrawn.

			Item 2. Vote on the Procedure for Steering Committee
Decision Making - 15 minutes
			Proposal to move Steering Committee Decisions and
votes to SC meetings except in emergencies. - Don Bergeron to lead
discussion. Email for discussion as preparation as needed is encouraged.

			Email actions must have special headings. - "Need
Decision - OASIS LegalXML Steering Committee - by date/time"
			Open item
			- Meeting Attendance - To be reinforced
			Closed items
			- Meeting notice/agenda - 7 Calendar Days Prior to
the meeting
			- Meeting minutes - Within 3 calendar days of the
meeting

			Item 3, 4. Review Timing of Conference Calls and
Related Face to Face Meetings - 30 minutes
*	ENotary - 9/17/2002 @5 PM EDST
*	 9/19/2002 - 8-9 Integrated Justice - Webmaster for TC
[email protected] 10/29 in saramrnto, ca 35 respondents
*	10/03/2002 - 5 pm EST Transscipts - or 10/7 - 10/8
*	9/26/2002 -EContracts - date/time under review
*	10/04/2002 3 pm edst - EFILE as part of 10/3 - 10/4 face to face
*	October con cal for legislative
*	ODR discussion list

			Item 4. Review Technical Committee Status & Plans 
			- Court Filing - John Greacen - Concern on Global
Data Dictionary Person Object feedback on this list
			- Integrated Justice - David Roberts - Sub committee
chairs being worked
			- EContracts - Dan Greenwood - Jason Harrop -Eddie O
			- Transcripts - Eddie O'Brien - Dan Greenwood co
chair - Chad Tarrio - Betty Harvey NCRA
			- Legislation & COAX-II - Daniel Bennett - Chet
Ensign (LN) will be contacting Dan to move this forward. 
			- ENotarization TC - John Messing - Property Records
Industry Organization re: (MISMO)- 
			- ODR - Online Dispute Resolution -  Lots of ABA
talk.
			- EGovernment??? - Engage carefully - Possible
Invitation after review of the situation via Chet re joint committee /
caution - Possible Invite to Steering committee in CONCall - Diane Lewis key
player.
			- UBL - re court filing and dictionary

			Posting to general comment list Comment 624 MS 86
Broadcast Announcements 

			Common Strategy 

			Item 5. Status Conference Call Services

			Agreement in place via OASIS.

			Request Procedure:
			Please send Margie Pina
([email protected])your request by email and she will book it and
send you the info.

			She will need:
			Leader's Name
			Leader's Phone Number
			Day/Date
			Number of lines needed
			time of call including time zone info
			Duration of the call


			Proposed SC Meetings -
			- October 1 - 5-6 EDST
			- October 22 - Daytime?
			- November 12 - Daytime?

			Regards,


			Don