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[legalxml-sc] Minutes - Tuesday 11/12/2002 OASIS LegalXML SteeringCommittee

From: Donald Bergeron
To: [email protected]
Date: Wed, 13 Nov 2002 08:48:00 -0000

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Subject: [legalxml-sc] Minutes -  Tuesday 11/12/2002 OASIS LegalXML SteeringCommittee




From: "Bergeron, Donald L. (LNG-DAY)" <[email protected]>
To: "Bergeron, Donald L. (LNG-DAY)" <[email protected]>,"'[email protected]'" <[email protected]>
Date: Wed, 13 Nov 2002 08:43:49 -0500







Note: John and I were the only ones on the call. Rolly sent his regrets and
all others were silent. I will be calling you individually over the next few
days.

Regards,

Don

Minutes for Agenda Items:
Next meeting! - December 3 - 4-5 EST

*	Quick Review of OASIS Board Action on RoP 10 Minutes

1. The text of section 2(c) appears to be repeated in section 2(d). If 
there is a specific reason for repeating this text then it may stay (and 
please let me know what this reason is so that I may inform the Board); 
otherwise section 2(d) should be deleted. A version of the RoP with this 
change made can be considered to be approved by the Board if the SC also 
approves this change.
 <<Please forward to OASIS Board Per our discussion.>> 
Recommend - Approval and forward to Karl the replacement file attached.
 << File: OASISLegalXMLRoP-20021017.doc >> 
Action - Approved and will be forwarded to Karl today - 11/13/2002

2. Members of the Board have pointed out that the OASIS Bylaws (see 
http://www.oasis-open.org/who/bylaws.shtml), Article 12 Section 3, 
states: "The members of each Member Section shall select the chair of 
such Section and establish the rules of procedure to govern such 
Section, provided, however, that such rules of procedure shall be 
approved in advance by the Board of Directors." Essentially, the OASIS 
Bylaws make no provision for a Steering Committee or for a member 
section chair that is not selected by the members.

(Yes, I understand that your RoP is based on boilerplate provided to you 
by OASIS staff; so this issue is our fault, not yours. It's also an 
issue effecting all OASIS member sections, so you aren't being singled 
out.) The OASIS Board will appoint a subcommittee to look at this issue 
and decide whether the OASIS Bylaws should be revised or if the Board 
will recommend changes to each of the member sections, and requests that 
until this recommendation is formulated in the next couple of months 
that the member section not conduct a steering committee election.

Recommend - Track OASIS Board Action and indicate our availability for 
Discussion.

Action - Karl took this action item and sent it to the OASIS Board in the
attached note.
 <<[legalxml-sc] member section RoPs>> 
*	Discussion on Court Filing & Integrated Justice interaction with
California (20 Min)
*	Overview of the situation - Court Filing Perspective
*	Overview of the situation - Integrated Justice Perspective
*	Intellectual Property Perspective
*	Formal Action?
Action - Court Filing is engaging with the California Initiative. The
initiative has invited all OASIS LegalXML Court Filing TC members to be
Observers in the activity. They have declined to bring it into the Court
Filing TC. California is reviewing the IP policy over concerns on its
openness and limits on extensibility.

*	Discussion on the handling and placement of legacy LegalXML
documents on the OASIS Website (20 Min)
*	Using LegalXML.org funds we will do an inventory and organization of
documents.
*	Jim Keane will be getting a sizing for this effort.
*	A sub-committee of the SC will review the items for transfer
*	A sub-committee of the SC will work with the TC Chairs or Webmaster
on placement.

Action - No report.

*	Discussion on picking up pace of deliverables (10 Minutes)
*	More conference calls? 
*	Moderated discussions on list.
*	Team will discuss options and prepare recommendations at the face to
face
*	Ideas include; list moderation, monthly TC Telephone Conferences

Action - No report.

Future Items
*	Discussion on handling horizontal technical and semantic issue
across the TCs.
*	Steering Committee is the core.
*	Look at model in the Court Policy Unofficial Note
*	Discussion on handling of interactions and bringing "DOJ Global"
issues to Member attention. (John Greacen and Don Bergeron to take
intermediate action before this meeting.
*	Postponed
*	Also question on priority of NON-US work.




		Proposed SC Meetings -

		- December 3 - 4-5 EST
		- December 17 - 4-5 EST


		Other notes - $125 cost to have service to perform LegalXML
close out.

		Attendance
		Donald Bergeron of Lexis-Nexis -
[email protected],  - X
		Toby Brown of the Utah State Bar -  [email protected],
- 
		Rolly Chambers of Smith, Currie & Hancock LLP -
[email protected],- Excused
		John Greacen, Esq. of Greacen Associates - [email protected]
- X
		Daniel Greenwood, Esq. of the Massachusetts Institute of
Technology - [email protected], - 
		Jim Keane, Esq. of JKeane.Pro -  [email protected] - (Regrets
Received)
		Eddie O'Brien of Ringtail Solutions -
[email protected],  - 
		Dave Roberts of the SEARCH  - [email protected] -
Kathryn Plummer for - 

		Karl Best - 
		Scott McGarth - 
		Patrick Gannon - 



		Action items for OASIS. 
*	None

		Regards,


		Don



--- Begin Message ---

From: "Bergeron, Donald L. (LNG-DAY)" <[email protected]>
To: "'[email protected]'" <[email protected]>
Date: Wed, 13 Nov 2002 08:41:32 -0500

 <<OASISLegalXMLRoP-20021112.doc>> 
Thanks,

Don

Attachment:
OASISLegalXMLRoP-20021112.doc

Description: MS-Word document
--- End Message ---
--- Begin Message ---

From: Karl Best <[email protected]>
To: board <[email protected]>
Date: Wed, 30 Oct 2002 17:12:42 -0500

OASIS Board:

At the last Board meeting you considered the RoPs for a couple of our 
member sections. It was pointed out that the proposed RoPs did not 
conform to the OASIS Bylaws in that members were not selecting the MS 
chair. The outcome of the discussion, if I recall correctly, was that 
the Board was going to take a look at the Bylaws and/or the MS RoPs and 
decide how to resolve this discrepency, and that in the meantime the 
member sections were not to conduct elections.

The LegalXML member section's RoP states that they are to conduct a 
sterring committee election after they formed four TCs, which they have 
now done. In the steering committee call today they asked me to remind 
the Board of this schedule and that they would like to start planning 
for an election soon, and request that the Board address the Bylaws 
issue in the near future.

-Karl

=================================================================
Karl F. Best
OASIS - Director, Technical Operations
+1 978.667.5115 x206
[email protected]  http://www.oasis-open.org


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Follow-Ups:

RE: [legalxml-sc] Minutes -  Tuesday 11/12/2002 OASIS LegalXMLSteering Committee
From: jkeane <[email protected]>
RE: [legalxml-sc] Minutes -  Tuesday 11/12/2002 OASIS LegalXMLSteering Committee
From: Eddie O'Brien <[email protected]>








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