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Patrick's annotated reembusment document for today's meeting

From: Donald Bergeron
To: [email protected]
Date: Wed, 19 Jan 2005 17:31:00 -0000

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Subject: Patrick's annotated reembusment document for today's meeting

From: "Bergeron, Donald L. (LNG-DAY)" <[email protected]>
To: "'[email protected]'" <[email protected]>
Date: Wed, 19 Jan 2005 12:30:16 -0500

Title: LegalXML Member Section Policy on Reimbursement of Expenses

LegalXML Member Section Policy on Reimbursement of Expenses

The LegalXML Member Section Steering Committee may ~~recommend~~approve reimbursement of expenses incurred by members of the Member Section when they

1) have been determined by the Steering Committee to be necessary to the functioning of the Member Section or to the work of one of its~~the~~ Technical Committees and to be , consistent with the Member Section Steering Committee's approved spending plan, and

2) have been submitted for review and ~~advance~~ approval by the Steering Committee in advance of their being incurred or have been determined to be entitled to extraordinary consideration. ,

The term "necessary" used above shall mean that 3) ~~have been found by the Chair and Secretary to~~ ~~be necessary expenses for~~ a meeting ~~that could~~can not otherwise ~~have~~ be~~been~~ held. ~~and which were under $250, or~~

~~4) have been identified by the Steering Committee as a necessary expense of a technical committee or other Member Section process.~~

Generally, when support is requested to enable a member of the Steering Committee, Member Section, or Technical Committee to be present at and participate in key events impacting the Member Section, support will be provided where the individual cannot obtain it from normal budgeted sources.

The Chair and Secretary may approve reimbursement requests in the amount of $250 or less that meet these requirements, without submitting them for approval by the full Steering Committee.

The Secretary of the Member Section Steering Committee shall ~~have responsibility to~~ review reimbursement requests to ensure that they comply with these policies and were authorized by the Steering Committee. The Secretary will forward receipts supporting the reimbursement to OASIS staff. OASIS will issues the reimbursement payments ~~pursuant to~~within 15 days after ~~upon~~ receipt of expense receipts and an email from the Chair of the Steering Committee communicating approval of each reimbursement claim ~~to OASIS leadership~~.