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Subject: [Fwd: [ubl] Resolution: Procedural housecleaning 1: subcommitteerules]
Dear TC members,
the UBL TC revised it rules recently. Though most rules can be applied
to TCs having sub committees only, I consider the rules 5) and 6) useful
for our TC as well.
For this reason, I would like to propose to adopt these two rules, with
the exception that we should keep the five-day voting period.
Best regards
Michael
-------- Original Message --------
Subject: [ubl] Resolution: Procedural housecleaning 1: subcommittee rules
Date: Mon, 10 Nov 2003 19:46:28 -0800 (PST)
From: jon.bosak@sun.com
Reply-To: jon.bosak@sun.com
To: ubl@lists.oasis-open.org
Hello UBL TC,
Following are the revised subcommittee rules we adopted at the UBL
TC plenary in San Francisco 3 November 2003.
For background on this, see
http://lists.oasis-open.org/archives/ubl/200310/msg00012.html
These rules can now be found at
http://www.oasis-open.org/apps/org/workgroup/ubl/download.php/4202/sc-rules.htm
For the latest version of UBL SC rules, see the "Procedural Rules"
folder under "Documents" on the UBL TC home page:
http://www.oasis-open.org/apps/org/workgroup/ubl/documents.php
Jon Bosak
UBL TC Chair
REVISED UBL RULES FOR TECHNICAL SUBCOMMITTEES
1. Definitions
a. "TC" when used without further qualification refers
throughout to the OASIS Universal Business Language (UBL)
TC.
b. "OASIS member" means any person eligible to participate in
an OASIS TC under the provisions of the OASIS TC process.
c. "TC member" and "prospective TC member" are used in the
senses defined by the OASIS TC process.
d. "Technical subcommittee" means a UBL subcommittee created to
perform the normal technical work of the UBL TC. The term
"technical subcommittee" specifically excludes the UBL
administrative, marketing, and liaison subcommittees.
2. Chairs and co-chairs
a. The chair or co-chairs of each UBL technical subcommittee
shall be appointed by the TC and can be removed by the TC.
b. If multiple co-chairs are appointed to lead a technical
subcommittee, each co-chair shall have equal control over
the subcommittee portal and roster, and each co-chair shall
be empowered to independently exercise the responsibilities
of the subcommittee chair as specified in these standing
rules, and any notice required to be sent to the chair must
be sent to all of the co-chairs.
c. In every meeting of technical subcommittees led by
co-chairs, one of the co-chairs shall, with the consent of
the subcommittee, act as chair for the duration of the
meeting, and that person shall be considered the chair in
all procedural matters relating to that meeting.
3. Membership
a. The initial voting membership of a technical subcommittee
shall be determined either through direct appointment by
resolution of the TC or, by resolution of the TC, through
appointment by the chair of the subcommittee or the chair of
the TC.
b. Members of the UBL TC may become voting members of a UBL
technical subcommittee by applying to the subcommittee
chair. Appointment to a technical subcommittee becomes
effective when entered in the subcommittee roster.
Subcommittee members may also be appointed by resolution of
the TC.
c. Members of the UBL TC may become observers in a UBL
technical subcommittee by applying to the subcommittee
chair.
d. Prospective members of the UBL TC may become prospective
members of a UBL technical subcommittee by applying to the
subcommittee chair. Prospective membership in a technical
subcommittee becomes effective when entered in the
subcommittee roster. Prospective members of the UBL TC who
are enrolled as prospective members of one or more UBL
technical subcommittees become voting members of those
subcommittees when their waiting period for TC membership is
completed.
e. A voting member of a UBL technical subcommittee who
participates actively in the subcommittee but cannot also
participate regularly in TC meetings may request a change of
status to nonvoting member in the TC while retaining voting
membership in the technical subcommittee. Such a change
removes the member from the number used to calculate a
quorum in TC meetings. Nonvoting TC members who later wish
to resume voting status shall be treated as if they were new
prospective members of the TC, except that their status in
any technical subcommittees of which they are already voting
members shall remain unchanged.
f. Voting members of a technical subcommittee may be removed
from that subcommittee only by resignation or by resolution
of the TC. Failure to respond to email queries from the
subcommittee chair or TC chair shall be considered
equivalent to resignation.
4. Meetings
a. Phone meetings of a technical subcommittee shall be open
only to voting members of the subcommittee and persons
specially invited by the chair to provide expert input.
Technical subcommittees may also meet in person at times and
places to be determined by resolution of the subcommittee or
the TC. The attendance of observers at face-to-face
meetings of technical subcommittees shall be at the
discretion of the subcommittee.
b. The meetings of technical subcommittees shall otherwise be
governed by Robert's Rules of Order Revised and such other
standing rules as the TC may determine.
5. Inquorate meetings
The voting members of a technical subcommittee assembled at a
regularly scheduled and noticed but inquorate subcommittee
meeting shall be authorized to operate as an ad hoc working
group chaired by the subcommittee chair or by a chair pro tem.
elected by the members present. Actions taken at such a
meeting shall not be binding upon the subcommittee, but
agreements arrived at in such a meeting may be submitted to an
email vote of the subcommittee at the discretion of the chair.
6. Email votes
Chairs of technical subcommittees shall be authorized to
conduct business by email in the manner specified in the OASIS
process for TCs, with the exception that the default five-day
voting period for email ballots may be shortened to as little
as 48 hours for technical subcommittee email votes at the
option of the technical subcommittee chair. This change must
be clearly stated in the call for a vote and properly noticed
by email at least three days prior to the call for a vote. In
email voting, a majority shall be more than half of all the
votes cast, excluding abstentions. Votes and abstentions shall
be recorded through posting to the technical subcommittee mail
list. There shall be no quorum requirement for email votes.
To unsubscribe from this mailing list (and be removed from the roster of
the OASIS TC), go to
http://www.oasis-open.org/apps/org/workgroup/ubl/members/leave_workgroup.php.
--
Michael Brauer Phone: +49 40 23646 500
Technical Lead Software Engineering Fax: +49 40 23646 550
Star Office Software Entwicklungs GmbH
Sachsenfeld 4 e-mail: michael.brauer@sun.com
D-20097 Hamburg, Germany
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