oodf-board — archive

Re: Draft Offer Letter and NDA

From: Cathie Mayo-Figenbaum <[email protected]>
To: [email protected]
Date: Mon, 02 May 2022 17:34:00 -0000

Good morning Andrew, Welcome aboard! It's nice to meet you (virtually). I am the HR liaison here at OASIS and I also serve as the HR Liaison for both OASIS Open Development Foundation LLC and Open Mobility Foundation. Hopefully I can answer most of your questions. First, let me provide further details on the current Benefits package offered. Medical, Dental and Vision benefits, as well as Life Insurance, and Short & Long Term Disability. Coverage begins on the first day of your employment, there is no waiting period. These premiums are currently paid 100% by the organization. Medical plans are based on your location, I have attached a summary of the plans available for you to review. United Health Care for Dental and VSP for Vision. We also offer a 401K, with a 100% match of the first 3% of the employee contribution, 50% of the next 2% of the contribution, with a maximum contribution of 4% by the organization. Attached you will also find the Flexible Time Off (FTO) polic y, I will be sending you the entire Employee Handbook shortly. You are an employee of OASIS Open Development Foundation, LLC. OODF hosts several foundations, one of which is OMF, which acts similar to a DBA. Open Mobility Foundation will be responsible for your employment and compensation, meaning all costs associated with your employment are the obligation of OMF. One role of the OODF Board of Managers is to ensure foundations are fiscally sustainable. I have attached a copy of the Host LLC, you can also find further information here Foundations . - In #6 the letter says OODF can terminate my employment, but the first paragraph of the letter also states I report to the OMF Board. Can the OODF terminate employment over the direction of the OMF Board? It would have to be a very unlikely event for this to happen, OODF is here to assist foundations operate not to impede their progress. (Scott, Jamie or Chet may have other insights as well). - #6 also states that any changes in this employment agreement must be approved by the OODF Board. Does this mean any future salary changes must be approved by the OMF Board AND are subject to approval by the OODF Board? What if the OODF Board disagrees? Salaries/Compensation are part of the budgeting/forecasting process and OMF must remain financially sustainable. OMF can not spend what they do not have and that is part of the oversight of OODF. -In #7 the letter states a 90-day probation period. What does this mean? Since the position is at-will to begin with, why is a probation period defined? This is standard language in all offer letters. - In #7 the letter states that OODF has been informed by OMF Board that it intends to " engage you for a term of twelve months . Why is this time period stated? This has been removed, it was related to the prior position. I hope this helps. I have attached a revised offer letter dated 5/2/2022 to remove the "twelve month term". Please let me know if there is anything else I can help you with. Best, Cathie On Fri, Apr 29, 2022 at 7:50 PM ANDREW GLASS < [email protected] > wrote: Thanks, Seleta. I thought I might have been looking at an older draft. Scott and Cathie - thanks for your help with my questions. Enjoy your weekend! -AGH ****************************** Andrew Glass Hastings [email protected] On 04/29/2022 4:05 PM Seleta Reynolds < [email protected] > wrote: Thanks Andrew - making sure you have the right letter. I included a note about the six month and one year review at the conclusion of the compensation paragraph. I am looping in Cathie Mayo and Scott McGrath, who can assist with some of your other questions as well as Angela for her awareness. The one year piece may be left over from Jascha's original employment letter. We do not need it for this one. Scott and Cathie - Please meet Andrew Glass Hastings, our OMF ED candidate. He has some questions below that exceed my expertise. I'm hoping you can walk him through the answers. - Seleta On Fri, Apr 29, 2022 at 3:54 PM Andrew Glass Hastings < [email protected] > wrote: Hi Seleta, Thanks for sending! Overall this looks good, but I have a few clarifying questions because of the OODF dynamic. I just want to make sure I am clear on the employment terms and relationships. - Legally will I be an employee of OODF or OMF? The letter implies I am employed by OMF, but says OODF can terminate my employment without cause. - Can I see the contract or agreement between OODF and OMF and the Host LC Operating Rules"? - What is the OODF Flexible Time Off policy? Am I being granted a defined amount of paid time off? If so, how much? - Do the benefits including medical, FTO, 401K, etc begin on the first day of employment? - Should the singing bonus be stated in the letter? - In #6 the letter says OODF can terminate my employment, but the first paragraph of the letter also states I report to the OMF Board. Can the OODF terminate employment over the direction of the OMF Board? - #6 also states that any changes in this employment agreement must be appoved by the OODF Board. Does this mean any future salary changes must be approved by the OMF Board AND are subject to approval by the OODF Board? What if the OODF Board disagrees? - The letter does not include anything about the 6-month performance review we discussed. - In #7 the letter states a 90-day probation period. What does this mean? Since the position is at-will to begin with, why is a probation period defined? - In #7 the letter states that OODF has been informed by OMF Board that it intends to " engage you for a term of twelve months . Why is this time period stated? Thanks for helping with these clarifications! I appreciate your time. Thanks, AGH On Apr 29, 2022, at 2:13 PM, Seleta Reynolds < [email protected] > wrote: <OMF Executive Director Offer Letter.docx> -- Seleta J. Reynolds General Manager Los Angeles Department of Transportation 213.972.8480 ***************************Confidentiality Notice************************************ Notice: The information contained in this message is proprietary information belonging to the City of Los Angeles and/or its Proprietary Departments and is intended only for the confidential use of the addressee. If you have received this message in error, are not the addressee, an agent of the addressee, or otherwise authorized to receive this information, please delete/destroy and notify the sender immediately. Any review, dissemination, distribution or copying of the information contained in this message is strictly prohibited. -- Cathie Mayo Controller OASIS Open NEW ADDRESS 400 Tradecenter Suite 5900 Woburn, MA 0180 1 +1 781-425-5073 (main) +1 781-569-5113 (direct) [email protected] www.oasis-open.org Attachment: OMF Executive Director Offer Letter_revised 05.02.2022_AGH.docx Description: application/vnd.openxmlformats-officedocument.wordprocessingml.document Attachment: 2022_Freedom_Premier_Benefits at a Glance.pdf Description: Adobe PDF document Attachment: Employee Handbook 8.031-FTO.pdf Description: Adobe PDF document Attachment: Open Mobility Foundation Series Agreement signed 2019.06.17.pdf Description: Adobe PDF document