Minutes of Atlantic UBL TC call 8 May 2013 14:00UTC

[Tim McGrath <tim.mcgrath@documentengineeringservices.com>]

MINUTES OF ATLANTIC UBL TC TELECONFERENCE WEDNESDAY 8 May 2013 14:00UTC

ATTENDANCE

Atlantic teleconference:
x   Oriol Bausa
x   Kenneth Bengtsson
 X  Peter Borresen
 X  Kees Duvekot
X   Tim McGrath (convener)
x   Andy Schoka

Pacific teleconference attendance:
   G. Ken Holman (convener)
   Tim McGrath
   Andy Schoka

Referred to in agenda by first name:
   Paul Thorpe
   G. Ken Holman
   Tim McGrath

STANDING ITEMS

   Additions to the calendar:
      http://ubl.xml.org/events
      - UNECE Workshop on Intelligent Transport Systems - 2013-05-15/16
        - Brussels - http://www.unece.org/index.php?id=32809

   Review of Pacific call minutes (copied below as agenda items)
      https://lists.oasis-open.org/archives/ubl/201305/msg00004.html

   Review of Atlantic call minutes
      https://lists.oasis-open.org/archives/ubl/201305/msg00000.html

   Membership status review
https://www.oasis-open.org/policies-guidelines/tc-process#membership
https://www.oasis-open.org/committees/membership.php?wg_abbrev=ubl
https://www.oasis-open.org/apps/org/workgroup/ubl/members/roster.php?num_items=80 


      - voting status is determined by the following:
        - existing voting members must not miss two consecutive 
meetings to
          maintain voting status
        - non-voting members must attend two consecutive meetings to 
obtain
          voting status
      - no changes in voting membership applicable at the end of this
        week's meetings

UBL 2.1 Public Review 4 (Change of topic version)

   - latest version of the comment response document has been posted:
      http://lists.oasis-open.org/archives/ubl/201304/msg00035.html
      - TC Administration has approved the structuring of the content
   - Committee Specification Draft 3 Preview Draft 1 published:
      http://lists.oasis-open.org/archives/ubl/201304/msg00036.html
      http://lists.oasis-open.org/archives/ubl/201304/msg00037.html
   - Tim has delivered new UML diagrams, but still trying to improve
     on them as they have revealed a bug in the UML software
   - Ken H. still awaiting ASN.1 files from Paul
   - proposed to create the following repository directories:
      http://docs.oasis-open.org/ubl/submissions/ASN.1-files/
      http://docs.oasis-open.org/ubl/submissions/UML-files/
     with the same file structure and conventions (readme files, file 
lists)
     as a parallel to the existing directory:
      http://docs.oasis-open.org/ubl/submissions/XPath-files/
     and modify the hub document text to point to the above directories
   - Ken H. will check with TC Administration
   - Ken H. will produce CSD4 and PRD4 with the above changes
     - expecting that we will have voting meetings for these documents
       during the week of May 13, 2013
Agreed with this strategy on the basis that the submissions will have 
the same official status as they did in the previous versions.

UBL 2.1 Release Time-line

   Status of the time-line

    - comments received during public review 3 are accommodated in the
      document model and documentation by Ken H. using TSC and PSC 
responses
    - committee has informally approved the changes to the model and 
XSD files
-    OASIS Admin establish new submission directories for UML and ASN.1
-    Ken H. To amend documentation to point to these directories.
    - committee specification draft 4 and public review draft 4 ZIPs 
posted by
      Ken H. for vote at either a regular meeting or a special ad-hoc 
meeting
      (if an ad-hoc meeting is called, Ken will propose a date/time around
      13:00UTC (09:00EDT and 21:00WST) in order to try and include all 
voting  members)
    - TC Administration notified for posting/processing of public review
      (note that TC Administration happens to be very busy with some tasks
      being listed for action for almost 2 weeks - just the luck of the 
draw
      with so many committees happening to have action items)
http://tools.oasis-open.org/issues/secure/IssueNavigator.jspa?reset=true&pid=10010&status=1 

    - TC Administration runs public review 4 for a 15-day period
    - comments received during public review 4 are accommodated,
      possibly triggering another round of working draft, committee
      specification draft and public review draft (but hopefully not)
    - if none of the comments on the chnages from PRD 3 are material, 
then all of the changes are clearly summarized and reported to OASIS TC 
Administration
    - at a weekly meeting we request OASIS to run a Special Majority 
Ballot
      to approve the committee specification draft as a committee
      specification (CS) that can be held seven days after the close
      of the public review
https://www.oasis-open.org/policies-guidelines/tc-process#committeeSpec
    - three statements of use are obtained
      - TC administration has posted some guidelines:
http://lists.oasis-open.org/archives/chairs/201305/msg00002.html
    - committee submits CS to OASIS as candidate standard
    - OASIS runs a 60-day public review
    - OASIS conducts a membership-wide ballot
    - OASIS approves UBL 2.1 as an OASIS standard


Correspondence
    - 
http://lists.oasis-open.org/archives/ubl-comment/201305/msg00000.html
    - 
http://lists.oasis-open.org/archives/ubl-comment/201305/msg00001.html
    - no further follow-up suggested


Withholding tax work product
    - process followed triggering a skeleton document:
      http://lists.oasis-open.org/archives/ubl/201305/msg00001.html


TC CONCALL SCHEDULE

   Continuing with the dates and times established late in 2012, adjusted
   for daylight savings time:

     Pacific call date/time:  Wednesdays 00:00UTC
     Atlantic call date/time: Wednesdays 14:00UTC

   (Note the Pacific call takes place Tuesday evenings west of the
    Atlantic Ocean)

   Week of 2013-05-13 - regularly scheduled calls - expected voting 
meeting
   Week of 2013-05-20 - no calls (travel week for many members)
   Week of 2013-05-27 - no calls (travel week for many members)
   Week of 2013-06-03 - regularly scheduled calls
   Week of 2013-06-10 - regularly scheduled calls

   2013-09-10/12 - UBL TC Face to Face in Kars, Ontario (Ottawa airport 
- YOW)

   Will anyone be requesting a leave of absence in the near future? For
   privacy reasons, this discussion will be kept off of the minutes.

   TC calendar:
   http://www.oasis-open.org/committees/calendar.php?wg_abbrev=ubl

   TC calendar iCal subscription link:
http://www.oasis-open.org/apps/org/workgroup_feeds/ical/my_vcalendar.ics?token=fa658a7994a6cefb10c10be09e139af3&workgroup_id=50 



OTHER BUSINESS

    Discussion on the use of UBL for Intelligent Transport Systems in 
ISO/TS 24533 "Intelligent transport systems -- Electronic information 
exchange to facilitate the movement of freight and its intermodal 
transfer -- Road transport information exchange methodology" and ISO/NP 
TS 17187 "Intelligent transport systems -- Electronic information 
exchange to facilitate the movement of freight and its intermodal 
transfer -- Governance rules to sustain electronic information exchange 
methods".



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