Changes in OASIS TC processes and when we can send the DITA 1.2 spec to OASIS for a vote

Hi, Don and the rest of the DITA TC.

 

I have an additional item that I think should move to the front
of the agenda for today’s meeting. It concerns changes in TC rules and when
we anticipate being able to get the DITA 1.2 spec out for an OASIS vote. (I
also think that we need to work on the items that must be submitted to Mary at
the same time as the request for an OASIS vote; see items highlighted in red
below.)

 

Will we potentially be able to send the DITA 1.2 spec out for a
vote in 2010, or will it need to happen in 2011?

 

Under the old rules, the following conditions apply,
which would mean that the earliest an OASIS vote could occur is December 16-31.

·        
The DITA TC can approve a committee specification no sooner than
seven days after a public review ends. The vote is by ballot that OASIS
administration sets up. The TC can simultaneously request to submit the
Committee Specification to the Membership of OASIS for consideration as an
OASIS Standard.

·        
Upon resolution of the TC to submit the specification for
consideration as an OASIS standard, the TC submits the following items (copied
verbatim) to the TC Administrator:

·        
(a) Links to the approved Committee Specification in the
TC’s document repository, and any appropriate supplemental documentation
for the specification, both of which must be written using the OASIS templates.
The specification may not have been changed between its approval as a Committee
Specification and its submission to OASIS for consideration as an OASIS
Standard, except for the changes on the title page and running footer noting
the approval status and date. 

·        
(b) The editable version of all files that are
part of the Committee Specification;

·        
(c) Certification by the TC that all schema and
XML instances included in the specification, whether by inclusion or reference,
including fragments of such, are well formed, and that all expressions are
valid;

·        
(d) A clear English-language summary of the
specification; 

·        
(e) A statement regarding the relationship of
this specification to similar work of other OASIS TCs or other standards
developing organizations; 

·        
(f) The Statements of Use presented above; 

·        
(g) The beginning and ending dates of the
public review(s), a pointer to the announcement of the public review(s), and a
pointer to an account of each of the comments/issues raised during the public
review period(s), along with its resolution; 

·        
(h) An account of and results of the voting to
approve the specification as a Committee Specification, including the date of
the ballot and a pointer to the ballot; 

·        
(i) An account of or pointer to votes and
comments received in any earlier attempts to standardize substantially the same
specification, together with the originating TC’s response to each
comment;

·        
(j) A pointer to the publicly visible comments
archive for the originating TC; 

·        
(k) A pointer to any minority reports delivered
by one or more Members who did not vote in favor of approving the Committee
Specification, which report may include statements regarding why the member
voted against the specification or that the member believes that Substantive
Changes were made which have not gone through public review; or certification
by the Chair that no minority reports exist.

·        
The
above submission must be made by the 15th of any month to the TC Administrator,
who shall have until the end of the month to complete administrative processing
and checking for completeness and correctness of the submission. If the
submission is incomplete it shall be rejected but may be resubmitted at a later
time.

·        
The
TC Administrator shall submit the proposal to the OASIS Membership by the first
day of the following month. The first 15 days of that month shall be used by
the membership to familiarize themselves with the submission. Voting shall
start on the 16th of the month. The voting representatives of those OASIS
Organizational Members who were members at the beginning of the familiarization
period are eligible to vote, and must cast their ballots by the end of the
month.

The new
rules introduce the following changes (as well as others):

·        
There
is no longer a fixed timeline requiring submissions to be made by the 15th of
the month; submissions may be made at any time.

·        
No
familiarization period is required prior to a vote by OASIS membership.

Best
regards,

Kris

Kristen
James Eberlein l DITA Architect and Technical
Specialist l SDL Structured Content Technologies Division l (t) + 1
(919) 682-2290 l 

 

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consider the environment before printing this e-mail

 

From: Don Day (LbW)
[mailto:] 

Sent: Tuesday, October 05, 2010 8:48 AM

To: ; 

Cc: ; Kristen Eberlein

Subject: Re: [dita] When will the 15-day review be announced

 

Hi. I'm bumping this request in hopes that I can provide the
DITA TC with an outlook at our meeting coming up later this morning. Given that
the requested changes were timely effected due to prioritized turnaround on our
end, I thought it would be considerate to get a sooner response.

--

Don Day

Chair, OASIS DITA Technical Committee

On 9/30/2010 1:33 PM, Kristen Eberlein wrote: 

Hi,
Mary and Kim.

 

When
will the 15-day review be announced?

Best regards,

Kris

Kristen James Eberlein l DITA
Architect and Technical Specialist l SDL Structured
Content Technologies Division l (t) + 1 (919)
682-2290 l


 

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From: Kristen Eberlein [mailto:] 

Sent: Thursday, September 30, 2010 8:05 AM

To: Kim Goolsby; Mary McRae

Cc: 

Subject: RE: [dita] Changes required to submitted document - Darwin
Information Typing Architecture (DITA) Version 1.2

 

Many
thanks, Kim!

Best regards,

Kris

Kristen James Eberlein l DITA
Architect and Technical Specialist l SDL Structured
Content Technologies Division l (t) + 1 (919) 682-2290 l 

 

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From: Kim Goolsby [mailto:]

Sent: Thursday, September 30, 2010 7:26 AM

To: Mary McRae

Cc: Kristen Eberlein; 

Subject: Re: [dita] Changes required to submitted document - Darwin
Information Typing Architecture (DITA) Version 1.2

 

Hi all,

 

I'll upload the spec this morning. I am so glad this is
resolved!

 

Best,

Kim

On Wed, Sep 29, 2010 at 11:55 PM, Mary McRae <> wrote:

(one more time, sorry)

 

And my apologies to Kim for trying to answer too many
questions at once and not paying close attention to the matter at hand.

 

Mary

 

On Wed, Sep 29, 2010 at 11:10 PM, Mary McRae <>
wrote:

Hi Kristen,

 

  Yes, that's fine since you have the separate
change log; while the blank page isn't perfect, it doesn't harm or detract in
any way.

 

Regards,

 

Mary 

 

 

 

On Sep 29, 2010, at 1:44 PM, Kristen Eberlein wrote:

 

Hi, Kim.

 

1.       Since the
“Revision history” was indicated as optional in the OASIS template,
we decided to omit it from our committee drafts. Therefore we do not want to
reintroduce it at this point.

2.       I can delete page
1237 from the PDF output. However, all the pages will continue to be marked
with “Page x of 1237.” I think retaining the blank page is better.

 

Thoughts? I very much appreciate your help with this matter.

Best regards,

Kris

Kristen James Eberlein l DITA
Architect and Technical Specialist l SDL
Structured Content Technologies Division l (t) + 1
(919) 682-2290 l 

 <image001.jpg>

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From: Kim Goolsby
[mailto:] 

Sent: Wednesday, September 29, 2010 12:42 PM

To: 

Cc: mary.mcrae

Subject: [dita] Changes required to submitted document - Darwin
Information Typing Architecture (DITA) Version 1.2

 

TCADMIN-243

 

Please
make the following change:

 

1.
Please add a 'Revision History' appendix to this document.

2.
Looking at the pdf, there is an empty page 1237 at the end of the document. I
suggest removing this.

 

Thank
you,

Kim

-- 

Kim Goolsby

Publications Specialist

OASIS Open: Advancing open standards for the information society

email:  

web: www.oasis-open.org

phone: 1.734.223.6890

 

-- 

Mary P McRae

OASIS

Director, Standards Development

TC Administrator

Member Section Administrator

OASIS:
Advancing open standards for the information society

email: 

phone: 603.232.9090

 

-- 

Kim Goolsby

Publications Specialist

OASIS Open: Advancing open standards for the information society

email:  

web: www.oasis-open.org

phone: 1.734.223.6890