Mary, if we want to withdraw our request for a 15-day review and
proceed with a CS approval and OS submission ballot, what would that
entail? Is the following an accurate lists of necessary steps, and would you be
available to help us meet those milestones?
·
We rescind our
motion for a 15-day review; request that OASIS sets up a ballot for us to
approve a committee specification and submit the committee specification to
OASIS for consideration as an OASIS standard. (We could set up an emergency
meeting for tomorrow, Wednesday, 6 October to accomplish this, if necessary.)
·
You expedite our
request and set up the ballot to run Thursday, 7 November 2010 – Wednesday 13
November 2010.
·
We have two days to
get all supporting materials to you; you work with us to ensure that the
submission is complete.
·
DITA 1.2 submitted to OASIS on November 1, for vote November
16-31.
Best
regards,
Kris
Kristen
James Eberlein l DITA Architect and Technical
Specialist l SDL Structured Content Technologies Division l (t) + 1
(919) 682-2290 l
Please
consider the environment before printing this e-mail
From: Mary McRae
[mailto:]
Sent: Tuesday, October 05, 2010 1:50 PM
To: Michael Priestley
Cc: ; Don Day (LbW); Kristen Eberlein
Subject: Re: [dita] Changes in OASIS TC processes and when we can send
the DITA 1.2 spec to OASIS for a vote
Hi Michael,
Package acceptance is one of the rules. All
specifications must conform to those rules, again, ensuring all OASIS specifications
are uniform in appearance and contain the required content. I am sorry that the
new DITA toolkit processing prepared by the TC did not include the proper
notices statement, but this cannot be taken as a fault of OASIS staff. I
think a four-and-a-half day turnaround (including a weekend) to move an entire
office, including a network, and get the new T1 connections up and running was
almost as good as we could have possibly hoped for. We are just at the seven
day mark with regard to the submission for a 15 day public review and that
includes a reprocessing on the part of the TC.
I sincerely appreciate the desire of the TC to move
this as quickly as possible, and we will do everything within our power, and
our rules, to help you meet your goals. Unfortunately, that does not mean
disregarding those rules.
I am still hoping to get the public review
announced today, although time is now running short. If the TC wishes to
withdraw that request and feels that there were no substantive changes made and
is instead ready to proceed with CS approval and OS submission ballot, please
let me know asap.
All the best,
Mary
Mary P McRae
Director, Standards Development
Technical Committee Administrator
Member Section Administrator
OASIS: Advancing open standards for the information society
email:
web: www.oasis-open.org
twitter: @fiberartisan #oasisopen
phone: 1.603.232.9090
Standards are like parachutes: they work best when they're open.
On Oct 5, 2010, at 1:00 PM, Michael Priestley wrote:
Hi Mary,
>We have rules to ensure that each and every Technical Committee follows the
same process and there is no favoritism. "Bending" the rules in
effect breaks them and renders them useless.
I can
appreciate this, but it sucks when our spec is pushed out to another year (!)
because of OASIS problems with servers and package acceptance. I feel like our
TC is being penalized for OASIS process and technology problems.
Michael
Priestley, Senior Technical Staff Member (STSM)
Lead IBM DITA Architect
http://dita.xml.org/blog/25
From:
Mary
McRae <>
To:
Michael
Priestley/Toronto/IBM@IBMCA
Cc:
,
"Don Day (LbW)" <>,
Kristen Eberlein <>
Date:
10/05/2010
12:52 PM
Subject:
Re:
[dita] Changes in OASIS TC processes and when we can send the DITA 1.2 spec
to OASIS for a vote
Hi Michael,
Answers inline.
Mary
On Oct 5, 2010, at 12:22 PM, Michael Priestley wrote:
Hi Mary,
We missed the deadline by only a few days, which is really unfortunate since it
pushes us over a full month.
There are still additional ballots to be held before the submission can take
place. Post review, two ballots (which can run concurrently): approval as CS,
and agreement to submit for OS ballot. Those are both 7 day ballots and again,
like most TC Admin requests, have an SLA of 7 days. We shoot for less, but that
needs to be built into your timetable.
Is there any room for expediting any of the following:
- the current 15-day public review - is it really required?
That's up to the TC. The rule is that if substantive changes are made, an
additional 15-day review is required. If no further review is required the TC
can agree that no substantive changes were made and request the CS/OS ballots
to be initiated. Depending on when the next TC meeting is that may still not be
completed in time for a 15 Oct deadline. Don't forget you also need your
statements of use.
- the
submission for voting - does it need to wait till Nov 15th, or could it be
submitted earlier, per the new process?
to follow the new process you would need to instead have the 60-day Candidate
OASIS Standard review.
- the 15-day
familiarization period - is that absolutely required, or could it be waived,
per the new process?
see above.
I urge everyone to read the new TC Process. It's an either/or - current section
3.4 or new section 3.4. New section 3.4 includes statements of use explicitly
referring to the Committee Specification, a 60-day review, and further
confirmation before proceeding with OS ballot.
We have rules to ensure that each and every Technical Committee follows the
same process and there is no favoritism. "Bending" the rules in
effect breaks them and renders them useless.
Any of those options would get us back into a November timeframe for the vote.
Michael Priestley, Senior Technical Staff Member (STSM)
Lead IBM DITA Architect
http://dita.xml.org/blog/25
From:
Mary
McRae <>
To:
Michael
Priestley/Toronto/IBM@IBMCA
Cc:
, "Don Day
(LbW)" <>, Kristen
Eberlein <>
Date:
10/05/2010
11:52 AM
Subject:
Re:
[dita] Changes in OASIS TC processes and when we can send the DITA 1.2 spec
to OASIS for a vote
Hi Michael,
You would need to submit by 15 Oct for a November vote; that can't happen
since you'll still be out for public review. I agree and typically advise
against December votes, however WebCGM has done it and passed so we know it's
possible, and certainly DITA has a much larger following than WebCGM.
Regards,
Mary
On Oct 5, 2010, at 11:32 AM, Michael Priestley wrote:
Hi Mary,
I think we're really looking for a standard in 2010. My one concern is that a
December vote would be hard to get numbers for.
Is there any way to move up the process to allow a vote in November?
Michael Priestley, Senior Technical Staff Member (STSM)
Lead IBM DITA Architect
http://dita.xml.org/blog/25
From:
Mary
McRae <>
To:
Kristen
Eberlein <>
Cc:
"Don
Day (LbW)" <>, <>
Date:
10/05/2010
11:18 AM
Subject:
Re:
[dita] Changes in OASIS TC processes and when we can send the DITA 1.2 spec
to OASIS for a vote
Hi everyone,
Thanks, Kris, for drawing everyone's attention to the process changes about to
take place. I think the TC is well within the timeline to get to ballot in Dec
or Jan under the old rules unless another round of changes is anticipated after
the public review that is about to be announced.
The one point to consider if it's delayed beyond that is that another 60 day
public review will be required at the new Candidate OASIS Standard stage.
I am planning to come to each TC meeting for a quick review of the changes and
to answer any questions and will be sending a message later in the week
requesting a 15-min time slot.
Regards,
Mary
On Oct 5, 2010, at 10:30 AM, Kristen Eberlein wrote:
Hi, Don and the rest of the DITA TC.
I have an additional item that I think should move to the front of the agenda
for today’s meeting. It concerns changes in TC rules and when we
anticipate being able to get the DITA 1.2 spec out for an OASIS vote. (I also
think that we need to work on the items that must be submitted to Mary at the
same time as the request for an OASIS vote; see items highlighted in red
below.)
Will we potentially be able to send the DITA 1.2 spec out for a vote in 2010,
or will it need to happen in 2011?
Under the old rules, the following conditions apply, which would mean
that the earliest an OASIS vote could occur is December 16-31.
· The
DITA TC can approve a committee specification no sooner than seven days after a
public review ends. The vote is by ballot that OASIS administration sets up.
The TC can simultaneously request to submit the Committee Specification to the
Membership of OASIS for consideration as an OASIS Standard.
· Upon
resolution of the TC to submit the specification for consideration as an OASIS
standard, the TC submits the following items (copied verbatim) to the TC
Administrator:
· (a)
Links to the approved Committee Specification in the TC’s document repository, and
any appropriate supplemental documentation for the specification, both of which
must be written using the OASIS templates. The specification may not have been
changed between its approval as a Committee Specification and its submission to
OASIS for consideration as an OASIS Standard, except for the changes on the
title page and running footer noting the approval status and date.
· (b) The
editable version of all files that are part of the Committee Specification;
· (c)
Certification by the TC that all schema and XML instances included in the
specification, whether by inclusion or reference, including fragments of such,
are well formed, and that all expressions are valid;
· (d) A clear
English-language summary of the specification;
· (e) A
statement regarding the relationship of this specification to similar work of
other OASIS TCs or other standards developing organizations;
· (f) The
Statements of Use presented above;
· (g) The
beginning and ending dates of the public review(s), a pointer to the
announcement of the public review(s), and a pointer to an account of each of
the comments/issues raised during the public review period(s), along with its
resolution;
· (h) An
account of and results of the voting to approve the specification as a
Committee Specification, including the date of the ballot and a pointer to the
ballot;
· (i) An
account of or pointer to votes and comments received in any earlier attempts to
standardize substantially the same specification, together with the originating
TC’s response to each comment;
· (j) A
pointer to the publicly visible comments archive for the originating TC;
· (k) A pointer to any minority reports delivered by one or more
Members who did not vote in favor of approving the Committee Specification,
which report may include statements regarding why the member voted against the
specification or that the member believes that Substantive Changes were made which
have not gone through public review; or certification by the Chair that no
minority reports exist.
· The
above submission must be made by the 15th of any month to the TC Administrator,
who shall have until the end of the month to complete administrative processing
and checking for completeness and correctness of the submission. If the
submission is incomplete it shall be rejected but may be resubmitted at a later
time.
· The
TC Administrator shall submit the proposal to the OASIS Membership by the first
day of the following month. The first 15 days of that month shall be used by
the membership to familiarize themselves with the submission. Voting shall
start on the 16th of the month. The voting representatives of those OASIS
Organizational Members who were members at the beginning of the familiarization
period are eligible to vote, and must cast their ballots by the end of the
month.
The new
rules introduce the following changes (as well as others):
· There
is no longer a fixed timeline requiring submissions to be made by the 15th of
the month; submissions may be made at any time.
·
No
familiarization period is required prior to a vote by OASIS membership.
Best regards,
Kris
Kristen James Eberlein l DITA
Architect and Technical Specialist l SDL
Structured Content Technologies Division l (t) + 1
(919) 682-2290 l
<image001.jpg>
Please consider the environment before printing this e-mail
From:
Don Day (LbW) [mailto:]
Sent: Tuesday, October 05, 2010 8:48 AM
To: ;
Cc:
; Kristen Eberlein
Subject: Re: [dita] When will the 15-day review be announced
Hi. I'm bumping this request in hopes that I can provide the DITA TC with an
outlook at our meeting coming up later this morning. Given that the requested
changes were timely effected due to prioritized turnaround on our end, I
thought it would be considerate to get a sooner response.
--
Don Day
Chair, OASIS DITA Technical Committee
On 9/30/2010 1:33 PM, Kristen Eberlein wrote:
Hi, Mary and Kim.
When will the 15-day review be announced?
Best regards,
Kris
Kristen James Eberlein l DITA Architect and Technical
Specialist l
SDL Structured Content Technologies Division l (t)
+ 1 (919) 682-2290 l
<image001.jpg>
Please consider the environment before printing this e-mail
From:
Kristen Eberlein [mailto:]
Sent: Thursday, September 30, 2010 8:05 AM
To: Kim Goolsby; Mary McRae
Cc:
Subject:
RE: [dita] Changes required to submitted document - Darwin Information Typing
Architecture (DITA) Version 1.2
Many thanks, Kim!
Best regards,
Kris
Kristen James Eberlein l DITA Architect and Technical
Specialist l
SDL Structured Content Technologies Division l (t)
+ 1 (919) 682-2290 l
<image001.jpg>
Please consider the environment before printing this e-mail
From:
Kim Goolsby [mailto:]
Sent: Thursday, September 30, 2010 7:26 AM
To: Mary McRae
Cc: Kristen Eberlein;
Subject:
Re: [dita] Changes required to submitted document - Darwin Information Typing
Architecture (DITA) Version 1.2
Hi all,
I'll upload the spec this morning. I am so glad this is resolved!
Best,
Kim
On Wed, Sep 29, 2010 at 11:55 PM, Mary McRae <>
wrote:
(one more time, sorry)
And my apologies to Kim for trying to answer too many questions at once and not
paying close attention to the matter at hand.
Mary
On Wed, Sep 29, 2010 at 11:10 PM, Mary McRae <>
wrote:
Hi Kristen,
Yes, that's fine since you have the separate change log; while the blank page
isn't perfect, it doesn't harm or detract in any way.
Regards,
Mary
On Sep 29, 2010, at 1:44 PM, Kristen Eberlein wrote:
Hi, Kim.
1. Since the “Revision history” was indicated as optional
in the OASIS template, we decided to omit it from our committee drafts.
Therefore we do not want to reintroduce it at this point.
2. I can delete page 1237 from the PDF output. However,
all the pages will continue to be marked with “Page x of 1237.” I think
retaining the blank page is better.
Thoughts? I very much appreciate your help with this matter.
Best regards,
Kris
Kristen James Eberlein l DITA
Architect and Technical Specialist l SDL
Structured Content Technologies Division l (t) + 1
(919) 682-2290 l
<image001.jpg>
Please consider the environment before printing this e-mail
From:
Kim Goolsby [mailto:]
Sent: Wednesday, September 29, 2010 12:42 PM
To:
Cc:
mary.mcrae
Subject: [dita] Changes required to submitted document - Darwin Information
Typing Architecture (DITA) Version 1.2
TCADMIN-243
Please make the following change:
1. Please add a 'Revision History' appendix to this document.
2. Looking at the pdf, there is an empty page 1237 at the end of the document.
I suggest removing this.
Thank you,
Kim
--
Kim Goolsby
Publications Specialist
OASIS Open: Advancing open standards for the information society
email:
web: www.oasis-open.org
phone: 1.734.223.6890
--
Mary P McRae
OASIS
Director, Standards Development
TC Administrator
Member Section Administrator
OASIS: Advancing open standards for the information society
email:
phone: 603.232.9090
--
Kim Goolsby
Publications Specialist
OASIS Open: Advancing open standards for the information society
email:
web: www.oasis-open.org
phone: 1.734.223.6890
