Information regarding OASIS support

Hi,

Thank you for allowing me to attend your first SC meeting yesterday. Please
make certain that your dues are allocated to the EI Member Section. This is
an easy process: simply ask your primary rep. to send a message to request
your organization/company's affiliation to the EI MS by email to
. Remember to join the EI Member Section as
well by going to http://www.oasis-open.org/apps/org/workgroup/emergency-ms/
and select 'join' at the left above 'group notes.'

Also we discussed support items to guide budgetary decisions. Here is the
reference from the new Member Section Policy
(http://www.oasis-open.org/who/ms_policy.php) that describes OASIS staff
support:

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5. Staff Services

OASIS will provide the following services for the OASIS Member Sections in
the same manner and service it provides to the rest of OASIS without
preference or prejudice.

5.1 Web Hosting & Maintenance

5.1.1. OASIS will provide web hosting services for the OASIS Member
Sections' web sites.

5.1.2. OASIS will provide services for mail list hosting, on-line
collaboration, document management and related services, and back up of all
web and email data.

5.2. Membership Services

5.2.1. OASIS Member Services support include, but are not limited to,

creation and maintenance of the OASIS Member Section membership database,
recruiting and expanding participation from both within the Consortium and
externally,
provision of membership renewal services, revenue projections and reporting,

web forms and technology to enable online membership application.
5.3 Accounting Services

5.3.1. Accounting services include, but are not limited to,

processing invoices and collection of all valid new member applications and
membership renewals,
acceptance of online and manual credit card payments, checks and wire
transfers made payable to OASIS.
5.3.2. OASIS Member Section discretionary funds (if any) will be held by
OASIS, and OASIS will approve and issue payments on behalf of the OASIS
Member Section for expenses authorized and requested by the OASIS Member
Section Steering Committee that are consistent with the established,
agreed-upon budget for the OASIS Member Section. The OASIS Member Section
Steering Committee chair will be the primary point-of-contact for reporting
and requesting payment.

5.3.3. All OASIS accounting records pertaining to the individual OASIS
Member Section will be available for inspection by the OASIS Member Section
Steering Committee.

5.4. Marketing and Public Relations Services

5.4.1. OASIS marketing and public relations support services include, but
are not limited to,

announcement of the formation of the OASIS Member Section,
efforts to enlarge the media pool to address the needs of the OASIS Member
Section,
coordination of conference presentations by OASIS Member Section
representatives,
analyst briefings,
coverage of activities in OASIS e-newsletters and Information Channels
(Cover Pages and XML.org),
public announcements of new Technical Committee formations and milestones as
appropriate.
5.4.2. The cost of marketing and promotional activities specific to the
OASIS Member Sections will be paid from OASIS Member Section discretionary
funds (if any). This may include the attendance or participation of OASIS
staff at an OASIS Member Section specific event, with such funds
disbursement approved in advance by the Member Section Steering Committee.

5.4.3. Marketing of any Member Section brand and other marketing activities
of the OASIS Member Section will be managed by the Member Section Steering
Committee and funded from the OASIS Member Section designated funds (if any)
with input and oversight from OASIS management. Public relations for the
OASIS Member Sections will be conducted in accordance with OASIS practices
and policies, including the OASIS Media Relations Policy.

6. Financial and Management Reporting

6.1. OASIS will provide quarterly financial statements to support the
management and operation of the OASIS Member Sections throughout the year by
submitting such reports to the OASIS Member Section Steering Committees.

6.2. The OASIS Member Section Steering Committees will provide quarterly
management reports on the actual and planned activities and expenses to
OASIS management, including business reports, communications, and budget and
activity forecasts as required by OASIS management as part of the normal
course of business. The Member Section reports must be submitted before the
end of the month following the recently completed quarter. These Member
Section quarterly reports must also be posted to the designated document
folders accessible to all Member Section Members or Observers.

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Please let me know if I can be of assistance in any way!

Best,
Dee

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