[legalxml-enotary] Draft Minutes of the Meeting of October 17, 2002

Draft Minutes of the Meeting of October 17, 
2002

 

1. The Chair called the meeting to order. Roll was 
taken. Upon motion, the TC unanimously approved the minutes of the First Meeting 
as amended by Eric Cohen. The Minutes as finalized are annexed.

 

2. The Chair reported that Tony Rutowski 
of VeriSign and its partners had decided to create a Legal 
Interception TC (formerly called CALEA) independently of eNotary 
because of the perception that a number of non-eNotary telecommunications 
carrier issues were outside the domain of eNotary and made it inappropriate to 
join the eNotary TC. However, an express statement of intent was given that 
eNotary was definitely going to be involved on those issues within its 
domain.

 

3. With regard to examples of eNotarization 
processes in use today, Ram Moskowitz of VeriSign agreed to provide information 
about a notarization service offered by his company to the TC for discussion. 

 

4. Dr. Leff asked the question how and whether 
signed ebXML data might be treated as eNotarized.This led to a discussion about 
whether we should be bothering at all with a legal/technical standard 
for judging eNotarizations. The TC unanimously agreed that one central and 
core purpose of the TC is to create legal/technical qualifications for 
enotarized documents and processes, which may include as notarized data binaries 
and any and all MIME types.

5. Discussion was had about the TC's need 
for an archive of eNotarization academic and industrial sources. Dr. Leff 
volunteered to do a search from Index to Legal Periodicals and provide the 
results in a professional format to the TC.

6. Manoj reported that he had attempted in a 
paper to describe a way to perform the equivalent of a paper notarization using 
electronic technologies. He is to post his eNotary work for review by the group, 
with an express disclaimer by him of any pride of authorship that would stifle 
differing views, which he confirmed are welcomed.

 

7. The Chair is to contact Information 
Security Committee of the American Bar Association, which has its own 
eNotary subcommittee, for supplemental eNotary sources. The Chair also 
agreed to make a similar inquiry to Dan Greenwood of the TC,  either 
through the minutes of the meeting or private email.

 

8. The Chair reported that the Chair of the 
proposed DSS TC was contacted about a failure to list the TC in the list of 
related TC's as set forth in the call for participation, and was reminded about 
the inescapable relations between the two TC's. He indicated he would rectify 
the omission in the next draft of the Charter.

 

9. The Chair reported the need to name a member of 
the TC to serve on the LegalXML Steering Committee and promised to report the TC 
at the next meeting on this issue.

 

10. The next meeting is scheduled to take place 
telephonically on Monday, November 18, 2002 at 9:00 AM EST, 11:00 AM MST, and 
4:00AM GMT. Ram Moskowitz volunteered to correct any mistakes in the time zones 
as reported by the Chair and to provide a conversion method to the Chair to 
avoid future embarassment. The same call-in number and access code as used in 
previous calls is anticipated, unless otherwise notified by the 
Chair.

 

Best regards to all,

 

John Messing

 

==============================================================================================

 

Appendix A

 

 

Final Minutes, 9/19/02 TC telephonic 
meeting

 

Present were:

 

Manoj Srivastava, , Infomosaic 
Corporation    
Pieter Kasselman, , Baltimore 
Technologies 
Daniel J. Greenwood, , Individual 
member 
Rolly L. Chambers, , Individual 
member 
Charles Gilliam, , 
ContentGuard.Inc. 
John Messing, , Individual 
member 
Roger Winters, , Washington 
State Courts    
Dr. Laurence Leff, , individual member 

Eric Cohen, , individual member 
Ram Austryjak Moskovitz, , VeriSign 
Jerry 
Johnson, , Texas 
Department of Information Resources 

 

Absent were:

 

Krishna Sankar, , Cisco Systems 

Patrick Crisfulla, , 
Lexis-Nexis 
Robert Zuccherato, , Entrust 
Technologies 

 

Decisions and discussions:

Roger and Manoj will be the TC joint editors 
and will coordinate their efforts.

 

Eric Cohen will be the note taker for TC meetings 
except when logistics make this impossible.

 

OASIS TC procedures and rules were reviewed. The TC 
Charter was unanimously adopted.

 

It was decided by consensus that an outreach effort 
will be undertaken to determine which other groups to liasion with, 

including groups outside of OASIS and owners or 
holders of proprietary solutions that may have a relation to the goals as set 

forth in the Charter.

 

A proposal to form a CALEA subgroup will be vetted 
by Manoj, RAM, John acting as a workgroup. On the one hand, concern was 

expressed about CALEA overwhelming the work of the 
TC. On the other hand, it was felt that the CALEA effort might be useful 

for the TC to examine and study as an example. Some 
members felt the work of CALEA was directly within the scope of the 

Charter. An attempt will be made to present goals 
of a CALEA subgroup to the TC in the format of a TC Charter for review and 

discussion.

 

In principle, a joint Face to Face meeting with one 
or more ABA committees is desirable and should be pursued.

 

With regard to the substantive work of the group, a 
discussion was had on an appropriate way to begin. One proposal was made 

to prioritize and identify requirements. Another 
suggestion was made that the work should be content-centric rather 

system-centric, meaning that different types of 
content might have different requirements and a systematic general approach 

may be less desirable.

 

Unanimous consensus emerged for the rapid 
development of several illustrative narrative scenarios dealing with 
authentication 

needs for further discussion, which could include 
evidentiary considerations, though it was agreed that the work of the TC 

was much broader than just evidentiary rules for 
electronic documents in court cases.

 

Pieter, RAM, Rolly, Roger, Dr. Leff, Dan, John 
agreed to begin a discussion on the list of various scenarios to which the 
TC 

could contribute as a committee of the 
whole.

 

Dan Greenwood reported on the National Notary 
Conference and a Model Notary Act, Art. III which he felt could also contribute 

to our consideration of electronic notarizations 
involving human notaries.

 

The next telephonic meeting will be held on Oct. 17 
@ 1 PM EDT.

 

Eric Cohen amendments 10/07/2002 10:54 
PM:

 

To supplement the draft minutes, we also stated 
that we would try to bring together a list of Organizations with works that 
overlap digital signatures and documents or other related topics, such as W3 XML 
Signature and related topics (XML Canonicalization, et al) and XKMS; OASIS WS 
Security and related issues; MISMO's implementation of signatures; Organizations 
that are already in the business of providing overlapping/related (proprietary) 
solutions, such as www.eoriginal.com, www.surety.com and others; and 
Organizations that may be interested in the work, such as the one I represent, 
XBRL.org. 

We asked those who could identify potential participants 
to send those entries to you/(John). 

 

End of Minutes.