FINAL DRAFT: Policy on Reimbursement of Expenses

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Subject: FINAL DRAFT: Policy on Reimbursement of Expenses




From: "Winters, Roger" <>
To: 
Date: Wed, 19 Jan 2005 10:14:04 -0800














I
have reviewed the exchange of e-mails and edits of this policy, in which I,
John Greacen, Patrick Gannon, Don Bergeron, and John Messing were all involved with
editing. While the Agenda indicated we might have to reconcile different
versions during our meeting, I found the changes to be iterative, building on
one another. I believe the final version is as printed below. I could not
detect significant changes from earlier versions-that is, I did not see points
of view that were excluded in this version. During our discussion today, if
someone does have a concern, that is the time to bring it up.

 

LegalXML Member Section Policy on
Reimbursement of Expenses

 

The
LegalXML Member Section Steering Committee may approve reimbursement of
expenses incurred by members of the Member Section when they

 

1)     have
been determined by the Steering Committee to be necessary to the functioning of
the Member Section or to the work of one of its technical committees and to be
consistent with the Member Section Steering Committee's approved spending
plan, and

 

2)     have
been submitted for review and approval by the Steering Committee in advance of
their being incurred or have been determined to be entitled to extraordinary
consideration.

 

The
term "necessary" used above shall mean that a meeting cannot
otherwise be held. 

 

The
Chair and Secretary may approve reimbursement requests in the amount of $250 or
less that meet these requirements, without submitting them for approval by the
full Steering Committee. 

 

The
Secretary of the Member Section Steering Committee shall review reimbursement
requests to ensure that they comply with these policies and were authorized by
the Steering Committee. The Secretary will forward receipts supporting the
reimbursement to OASIS staff. OASIS will issue the reimbursement payment within
15 days after receipt of expense receipts and an email from the Chair of the
Steering Committee communicating approval of each reimbursement claim. 

 

1/19/05

 

Please
note: John Greacen has let me know he will not be able to join the meeting today.
I will chair the meeting.

 

Further:
All of the above exchange about the reimbursement policy was done after I had
written up and posted (on 12/3/04) a 3-page Policy and
Procedure, with a form, on this subject. Of course, I then forgot all about it
and didn't bring it with me to Las
  Vegas. It is available in the e-mail record
of the Steering Committee, if you care to see it. It is quite bureaucratic and
I am personally glad for the simpler, briefer statement above.

 

Talk
to you soon on the call!

 

Roger

 

Roger Winters

Programs
and Projects Manager

King
County

Department
of Judicial Administration

516 Third Avenue, E-609 MS: KCC-JA-0609

Seattle, Washington 98104

V: (206) 296-7838 F: (206) 296-0906



 

COMING SOON!



 


















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