RE: [legalxml-sc] Proposed amendment to our ROP

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Subject: RE: [legalxml-sc] Proposed amendment to our ROP




From: "Patrick Gannon" <>
To: <>
Date: Wed, 8 Jun 2005 14:49:46 -0400









John,
 
My apologies for not getting this to you earlier this 
week.  Attached is the LegalXML Member Section Rules of Procedure (RoP) 
that was approved by the OASIS Board of Directors on Friday, 3 June.  

 
There were a few questions about the addition of the 
ABA representative to the LegalXML MS SC just so the Board Directors could 
understand the rational, but no objections.  So Rolly Chambers, as the 
designated ABA rep, can now be considered a full voting member of the 
Steering Committee.
 
There was further dialog by Board Directors about the 
existing Section 2.c. of the RoP which was now in conflict with the current 
OASIS IPR Policy, as any new LegalXML TCs formed in the future would not be able 
to use the language described in Section 2.c.; they would need to select one of 
the IPR modes in their TC Charter.  As you discussed with the Board at 
the OASIS Board meeting on 27 April, the LegalXML MS SC was planning to modify 
section 2.c. of the RoP.  So, given that the text in Section 2.c. was 
no longer appropriate and that the SC is planning to develop new language to 
replace that section, the Board felt that it would be best to delete the that 
language from the RoP in this version of the RoP.  Jamie and I will be glad 
to work with the SC on crafting revised language, if you still feel there is a 
need to have an explicit declaration in the RoP.
 
We discussed the option of sending back the RoP to the 
LegalXML MS SC as "unapproved" due to the Section 2.c. language, with the 
request to the SC to remove the Section 2.c. language and re-submit.  But 
since there was an urgency to get the RoP approved with the addition of the ABA 
rep section, the Board felt that the most expedient action was to simple approve 
a set of resolutions that removed Section 2.c. and approved the addition of the 
ABA rep.  So, while another round of consultation with the SC would have 
been a more amenable process, it appeared that time was important to get the 
change approved to add the ABA rep, then let the full SC discuss follow-on 
changes to the RoP.  I trust that you and the LegalXML MS SC will accept 
this action, get your full set of SC members active and work with staff to 
decide what, if any, further changes may need to be made to the 
RoP.
 
There was also a suggestion from the Board Directors 
that the webpage which lists the LegalXML MS SC members also indicate the 
type of SC member (elected at large, TC rep, or appointed as in the case of the 
ABA rep).  This suggestion was seen as a way to help the LegalXML MS 
members understand how they are being represented.  Please be sure to send 
bios and photos of any new Steering Committee members to Carol, so she can have 
this page updated.
http://www.legalxml.org/governance/
 
 
Following is an excerpt from the draft minutes of 
the 3 June Board meeting with the resolutions passed by the 
Board.
 

3.         
Approval of the revised LegalXML RoP
Patrick 
Gannon presented a revised LegalXML RoP for review and approval.  The requested change was to add a 
representative of the American Bar Association to the Member Section Steering 
Committee.
 
        
RESOLUTION 2005-06-03.02: RESOLVED, 
that the LegalXML Rules of Procedure are revised to add subsection 1.(b)iii., as 
documented in the  draft, to add a 
representative of the American Bar Association to the Steering 
Committee.
RESOLUTION 
2005-06-03.02a: (to amend) to delete 
section 2c from the RoP. Motion to amend passed by 7-1-2 
vote.
Amended main motion passed 
unanimously.

Member 
section web pages should denote how the steering committee members are selected. 
For example, the pages should indicate whether the member is at-large, 
appointed, or as a designated representative of a TC.

</end of minutes>
 
Please 
let me know if you have any questions.  Jamie and I will make every effort 
to attend your next SC call so that we can further discuss the 
RoP.

--
Patrick 
Gannon

 



From: John M. Greacen [mailto:]
Sent: Tuesday, May 10, 2005 6:21 PM
To: Patrick Gannon; 
Jamie Clark
Cc: 
Subject: 
[legalxml-sc] Proposed amendment to our ROP




I attach a copy of our ROP showing a proposed change adding the American Bar 
Association designee to OASIS as an additional voting member of our Member 
Section Steering Committee.  My 
understanding is that any changes to the ROP require 
approval by the OASIS Board of Directors.  I hope that this proposal is viewed favorably by you and by the Board.  Please let me know if you have any 
questions about the proposed 
change.
OASISLegalXMLRoP-20050603-wABAamend-OASIS Board Approved.doc












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