[xliff] XLIFF Teleconference Minutes (2 April)

1/ Roll Call:  

Present:  
Jonathan Clark, Milan Karasek,  David Leland, Christian Lieske, John 
Reid, John Corrigan, Tony Jewtushenko, Mark 
Levin, David Ramsey, Ian Dunlop, Enda McDonnell

 

Apologies: Yves Savourel, Reinhard Schaler, Peter Reynolds, Caroline 
Koff

 

2/Minutes of previous 
meeting were read,  and motion to accept was put forth by Mark 
Levin,  and seconded by John Reid.

 

3/Discussion of voting 
procedure change - should the TC move to a vote by mail rather than the 
role-call vote?  John Reid suggested that when important issues are put to 
a vote,  the vote should be conducted by email in order to ensure that 
significant matters are not decide by a bare quarum,  so as to reduce the 
influence of the pack,  and finally so that issues being voted on 
shall be more clearly defined since they shall be committed to written 
email.  David Leland suggested that in his experience,  conducting 
voting via email disconnects the individual from the experience of discussing 
the issue in a group setting,  thus potentially resulting in uninformed 
voting;  David also suggested that email voting ran counter to OASIS' and 
W3C's guidelines,  however Tony countered that OASIS specifically listed 
voting by email as an issue to be decided by each indiviidual TC  (NOTE 
From Tony J:  it has been confirmed separately that email voting is 
acceptable practice within OASIS but must be agreed to by the TC in advance - we 
will discuss at next meeting).  Other issues raised by John Corrigan Mark 
Levin were Q: How long would be given to submit the email vote?  A:  
arbitrary,  at discretion of Chair,  but 1 week seemed like an 
acceptable timeframe;   Q.  To whom are the vote emails 
sent?  A:  To the Chair.  Q: If you don't attend the meeting 
where the vote is called,  can you still vote?  A:  There was 
some disagreement on this matter:  John Reid felt all members should be 
able to vote via email,  regardless of their attendance at the actual 
meeting,  while David Leland felt it was inappropriate to vote 
unless physically attending the meeting,  so as to prevent ininformed 
votes being cast ... John countered that only members in good standing could 
vote,  Jonathan indicated that no uninformed or disengaged memebers would 
be voting,  since membership in TC is automatically cancelled if 
absent from 3 meetings in a row.  David Leland also felt it would be 
difficult to track active,  valid  membership in TC,  however,  
Jonathan indicated that attendance records are kept without fail,  and 
membership is tracked from meeting to meeting.  The TC was also reminded 
that membership will be immediately forfeited following 
the 3rd sequential absence.  Q: Are the votes blind?  A:  yes,  
unless the result is questioned.  A tally will be provided breaking 
down the result of the vote at the first meeting following the completion of 
voting  -any member may request a precise vote audit,  requiring the Chair 
to publicly read out the email vote result via role call.  Q: Can any 
member put forth an item for vote?  A:  Yes,  preferably by one 
of two methods:  1/send email to Chair asking for item or issue to be put 
forth for a vote in the next available meeting agenda,  or 2/member may put 
forth the issue discussion and/or vote during the "New Business" 
segment of the meeting.

 

It is therefore decided that voting by email 
shall be done in special cases at the discretion of the Chair,  where the 
importance of the issue or topic deems it necessary to record the motion in 
succinct language,  and provide some time to the membship to think through 
their vote.  Members may request that any pending votes be administered via 
email.

 

4/Spec 1.1 progress:  Proposals are actively 
being solicited.  Tony J. reminded the TC memberhip that they have only 
until 1st of May,  2002 to submit their proposals to the xliff mailing list 
in order to be considered for XLIFF 1.1.

 

5/Face to face meeting plans:  It is confirmed 
that the face to face meeting will take place May 9 and 10,  2002 in 
Dublin,  Ireland,  at the Berlitz GlobalNET offices (exact address to 
be provided at a later time).  Agenda shall be drafted next week in an 
offline teleconference between Tony,  Jonathan and Peter.  Any TC 
members interested in participating in this meeting,  please contact the 
Chair (Tony Jewtushenko).

 

6/ Any new business.  None.

 

7/ Next meeting date/ time:  16 April 
2002,  4pm Dublin / 11am EST / 8am PST