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[Scott McGrath]

Greetings Steering Committees, Last week the OASIS board of Directors approved a revised Member Section Policy. For your reviewing pleasure, I've attached a redline version comparing the existing policy and the new policy which will go into effect on 1 September. In the coming days we will get the policy posted to the web and more broadly announced, but I wanted you to see this as soon as possible. I will be reviewing each Member Section to map the exact changes into your Rules of Procedure, and will report to each Member Section separately. But meanwhile you'll want to review the policy. In essence this revision seeks to make the changes we've discussed previously and makes some logical and editorial improvements, including: 1. Membership Model of MS Members must re-affirm their desire to be a MS member annually Minimum of 5 Organizational Members to start a MS Minimum of 5 Organizational Members and at least 3 StC members to maintain a MS 2. Size and composition of Steering Committee (StC) One Organizational Member, one person/vote on Steering Committees StC size must be specified (no longer required to be odd number) with a minimum of 3, along with any other restriction and rules about who may be a member. Desired stakeholder balance MAY be defined. Mid-term vacancies MAY be filled by StC or left vacant until next election. (Vacancies must be filled to maintain at least 3 StC members.) See StC election below for auto-reduction of StC size when nominations dwindle. 3. Election of Steering Committee (StC) If ROP identifies specific constituencies balances, they will be identified in the Call for Nominations and the ballot. However, the electorate is free to vote in whomever they choose. Nomination period at least 14 days long. If not enough nominees to have a contested election, i.e. n+1 candidates for n slots, then extend nominating period (once) for additional 14 days. After one extension, the possibly uncontested election will be held. Candidates with highest number of votes are elected, with ties broken by random process conducted by MS Admin. If a quorum is not attained within 60 days, the ballot is declared invalid and the existing StC must develop a plan acceptable to the OASIS Board or risk having the MS closed by the OASIS Board If the election results in empty seats (i.e. less than n people were elected), then the new StC MUST pick one of the following options: a. Accept the results and have the size of the StC permanently reduced b. Hold a special election c. Live with the vacancies until the next annual election 4. Closure of Member Section StC MAY vote to dissolve MS when it decides the MS is no longer suitable/needed. OASIS Board MAY vote to dissolve a MS if it falls below 5 Organizational Members or 3 StC members 5. StC Financial Responsibility - StC responsible for ensuring contracted services and goods are received and evaluated. OASIS Staff to provide StC financial statements at least quarterly 6. Minor miscellaneous StC can maintain content of MS website either using volunteers or by paying for it using MS funds Editorial fixes of section headers, numbering, use of Defined Terms, etc. Let me know if you have any questions, Scott... -- Scott McGrath COO scott.mcgrath@oasis-open.org Tel +1 781-425-5073 x202 Fax +1 781-425-5072 Follow OASIS on: LinkedIn: http://linkd.in/OASISopen Twitter: http://twitter.com/OASISopen Facebook: http://facebook.com/oasis.open Attachment: Member Section Policy draft 2012-7-17 v1.pdf Description: Adobe PDF document