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Member Section Policy revision approved

From: Scott McGrath <[email protected]>
To: [email protected]
Date: Thu, 02 Aug 2012 20:19:00 -0000

More precisely HERE is the redline version. The version previously posted is the new policy. On Thu, Aug 2, 2012 at 2:44 PM, Scott McGrath <[email protected]> wrote: > Greetings Steering Committees, > > Last week the OASIS board of Directors approved a revised Member > Section Policy. For your reviewing pleasure, I've attached a redline > version comparing the existing policy and the new policy which will go > into effect on 1 September. In the coming days we will get the policy > posted to the web and more broadly announced, but I wanted you to see > this as soon as possible. > > I will be reviewing each Member Section to map the exact changes into > your Rules of Procedure, and will report to each Member Section > separately. But meanwhile you'll want to review the policy. > > In essence this revision seeks to make the changes we've discussed > previously and makes some logical and editorial improvements, > including: > > 1. Membership Model of MS > Members must re-affirm their desire to be a MS member annually > Minimum of 5 Organizational Members to start a MS > Minimum of 5 Organizational Members and at least 3 StC members > to maintain a MS > > 2. Size and composition of Steering Committee (StC) > One Organizational Member, one person/vote on Steering Committees > StC size must be specified (no longer required to be odd number) > with a minimum of 3, along with any other restriction and rules about > who may be a member. > Desired stakeholder balance MAY be defined. > Mid-term vacancies MAY be filled by StC or left vacant until > next election. (Vacancies must be filled to maintain at least 3 StC > members.) > See StC election below for auto-reduction of StC size when > nominations dwindle. > > 3. Election of Steering Committee (StC) > If ROP identifies specific constituencies balances, they will > be identified in the Call for Nominations and the ballot. However, the > electorate is free to vote in whomever they choose. > Nomination period at least 14 days long. > If not enough nominees to have a contested election, i.e. n+1 > candidates for n slots, then extend nominating period (once) for > additional 14 days. After one extension, the possibly uncontested > election will be held. > Candidates with highest number of votes are elected, with ties > broken by random process conducted by MS Admin. > If a quorum is not attained within 60 days, the ballot is > declared invalid and the existing StC must develop a plan acceptable > to the OASIS Board or risk having the MS closed by the OASIS Board > If the election results in empty seats (i.e. less than n people > were elected), then the new StC MUST pick one of the following > options: > a. Accept the results and have the size of the StC permanently reduced > b. Hold a special election > c. Live with the vacancies until the next annual election > > 4. Closure of Member Section > StC MAY vote to dissolve MS when it decides the MS is no longer > suitable/needed. > OASIS Board MAY vote to dissolve a MS if it falls below 5 > Organizational Members or 3 StC members > > 5. StC Financial Responsibility - > StC responsible for ensuring contracted services and goods are > received and evaluated. > OASIS Staff to provide StC financial statements at least quarterly > > 6. Minor miscellaneous > StC can maintain content of MS website either using volunteers > or by paying for it using MS funds > Editorial fixes of section headers, numbering, use of Defined Terms, etc. > > Let me know if you have any questions, > > Scott... > -- > Scott McGrath > COO > [email protected] > > > Tel +1 781-425-5073 x202 > Fax +1 781-425-5072 > > Follow OASIS on: > LinkedIn: http://linkd.in/OASISopen > Twitter: http://twitter.com/OASISopen > Facebook: http://facebook.com/oasis.open -- Scott McGrath COO [email protected] Tel +1 781-425-5073 x202 Fax +1 781-425-5072 Follow OASIS on: LinkedIn: http://linkd.in/OASISopen Twitter: http://twitter.com/OASISopen Facebook: http://facebook.com/oasis.open Attachment: Member Section Policy 2012-7-15 v1 Redline.pdf Description: Adobe PDF document