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Re: [dita] Changes in OASIS TC processes and when we can send the DITA 1.2 spec to OASIS for a vote
Hi Don,
It must be a Statement of Use from an organizational member typically provided in an email message to the TC list. From the policy:
""Statement of Use", with respect to a specification, is a written statement by an OASIS Organizational Member stating that it is successfully using or implementing that specification in accordance with the conformance clauses specified in Section 2.18, and stating whether its use included the interoperation of multiple independent implementations."
Mary
On Oct 5, 2010, at 3:15 PM, Don Day (LbW) wrote:
We have been maintaining this list of adopters, which might not be
fully up to date but certainly has more than 3:
http://wiki.oasis-open.org/dita/DITA1.2Adopters
What format do you require?
--
Don Day
On 10/5/2010 1:56 PM, Mary McRae wrote:
Hi Kris,
The only other thing you need to have before we can start
the CS ballot is the 3 statements of use. If you can garner
those in the next few hours (I doubt there should be any problem
other than people reading their email) then yes, your schedule
works.
Just keep me posted so I can be on high alert :)
Regards,
Mary
On Oct 5, 2010, at 2:00 PM, Kristen Eberlein wrote:
Obviously,
I made a finger fumble and typed November in the
second list item; it should be “Thursday, 7
October 2010 – Wednesday 13 October 2010.”
Best
regards,
Kris
Kristen
James Eberlein l DITA
Architect and Technical Specialist l SDL
Structured Content Technologies Division l (t)
+ 1 (919) 682-2290 l
<image001.jpg>
Please
consider the environment before printing this
e-mail
From: Kristen
Eberlein [mailto:]
Sent: Tuesday,
October 05, 2010 1:54 PM
To: Mary
McRae; Michael Priestley
Cc: ;
Don Day (LbW)
Subject: RE:
[dita] Changes in OASIS TC processes and when
we can send the DITA 1.2 spec to OASIS for a
vote
Mary,
if we want to withdraw our request for a 15-day
review and proceed with a CS approval
and OS submission ballot, what would that entail? Is
the following an accurate lists of necessary steps,
and would you be available to help us meet those
milestones?
· We rescind our
motion for a 15-day review; request that OASIS
sets up a ballot for us to approve a committee
specification and submit the committee
specification to OASIS for consideration as an
OASIS standard. (We could set up an emergency
meeting for tomorrow, Wednesday, 6 October to
accomplish this, if necessary.)
· You expedite our
request and set up the ballot to run Thursday, 7
November 2010 – Wednesday 13 November 2010.
· We have two days
to get all supporting materials to you; you work
with us to ensure that the submission is complete.
· DITA
1.2 submitted to OASIS on November 1, for vote
November 16-31.
Best
regards,
Kris
Kristen
James Eberlein l DITA
Architect and Technical Specialist l SDL
Structured Content Technologies Division l (t)
+ 1 (919) 682-2290 l
<image001.jpg>
Please
consider the environment before printing this
e-mail
From: Mary
McRae [mailto:]
Sent: Tuesday,
October 05, 2010 1:50 PM
To: Michael
Priestley
Cc: ;
Don Day (LbW); Kristen Eberlein
Subject: Re:
[dita] Changes in OASIS TC processes and when
we can send the DITA 1.2 spec to OASIS for a
vote
Hi Michael,
Package
acceptance is one of the rules. All specifications
must conform to those rules, again, ensuring all
OASIS specifications are uniform in appearance and
contain the required content. I am sorry that the
new DITA toolkit processing prepared by the TC did
not include the proper notices statement, but this
cannot be taken as a fault of OASIS staff. I
think a four-and-a-half day turnaround (including
a weekend) to move an entire office, including a
network, and get the new T1 connections up and
running was almost as good as we could have
possibly hoped for. We are just at the seven day
mark with regard to the submission for a 15 day
public review and that includes a reprocessing on
the part of the TC.
I
sincerely appreciate the desire of the TC to move
this as quickly as possible, and we will do
everything within our power, and our rules, to
help you meet your goals. Unfortunately, that does
not mean disregarding those rules.
I
am still hoping to get the public review announced
today, although time is now running short. If the
TC wishes to withdraw that request and feels that
there were no substantive changes made and is
instead ready to proceed with CS approval and OS
submission ballot, please let me know asap.
All
the best,
Mary
Mary P
McRae
Director,
Standards Development
Technical
Committee
Administrator
Member
Section Administrator
OASIS:
Advancing open
standards for the
information society
email:
web: www.oasis-open.org
twitter:
@fiberartisan
#oasisopen
phone:
1.603.232.9090
Standards
are like parachutes:
they work best when
they're open.
On
Oct 5, 2010, at 1:00 PM, Michael Priestley
wrote:
Hi Mary,
>We have rules to ensure that each and every
Technical Committee follows the same process and
there is no favoritism. "Bending" the rules in
effect breaks them and renders them useless.
I can appreciate this, but
it sucks when our spec is pushed out to
another year (!) because of OASIS problems
with servers and package acceptance. I feel
like our TC is being penalized for OASIS
process and technology problems.
Michael Priestley, Senior
Technical Staff Member (STSM)
Lead IBM DITA Architect
http://dita.xml.org/blog/25
From:
Mary
McRae <>
To:
Michael
Priestley/Toronto/IBM@IBMCA
Cc:
,
"Don Day (LbW)" <>,
Kristen Eberlein <>
Date:
10/05/2010
12:52 PM
Subject:
Re:
[dita] Changes in OASIS TC processes
and when we can send the DITA 1.2 spec
to OASIS for a vote
Hi Michael,
Answers inline.
Mary
On Oct 5, 2010, at 12:22 PM, Michael Priestley
wrote:
Hi Mary,
We missed the deadline by only a few days,
which is really unfortunate since it pushes us
over a full month.
There are still additional ballots to be held
before the submission can take place. Post
review, two ballots (which can run
concurrently): approval as CS, and agreement to
submit for OS ballot. Those are both 7 day
ballots and again, like most TC Admin requests,
have an SLA of 7 days. We shoot for less, but
that needs to be built into your timetable.
Is there any room for expediting any of the
following:
- the current 15-day public review - is it
really required?
That's up to the TC. The rule is that if
substantive changes are made, an additional
15-day review is required. If no further review
is required the TC can agree that no substantive
changes were made and request the CS/OS ballots
to be initiated. Depending on when the next TC
meeting is that may still not be completed in
time for a 15 Oct deadline. Don't forget you
also need your statements of use.
- the submission for voting
- does it need to wait till Nov 15th, or could
it be submitted earlier, per the new process?
to follow the new process you would need to
instead have the 60-day Candidate OASIS Standard
review.
- the 15-day
familiarization period - is that absolutely
required, or could it be waived, per the new
process?
see above.
I urge everyone to read the new TC Process. It's
an either/or - current section 3.4 or new
section 3.4. New section 3.4 includes statements
of use explicitly referring to the Committee
Specification, a 60-day review, and further
confirmation before proceeding with OS ballot.
We have rules to ensure that each and every
Technical Committee follows the same process and
there is no favoritism. "Bending" the rules in
effect breaks them and renders them useless.
Any of those options would get us back into a
November timeframe for the vote.
Michael Priestley, Senior Technical Staff
Member (STSM)
Lead IBM DITA Architect
http://dita.xml.org/blog/25
From:
Mary
McRae <>
To:
Michael
Priestley/Toronto/IBM@IBMCA
Cc:
, "Don Day (LbW)"
<>, Kristen
Eberlein <>
Date:
10/05/2010
11:52 AM
Subject:
Re:
[dita] Changes in OASIS TC processes
and when we can send the DITA 1.2 spec
to OASIS for a vote
Hi Michael,
You would need to submit by 15 Oct for a
November vote; that can't happen since you'll
still be out for public review. I agree and
typically advise against December votes, however
WebCGM has done it and passed so we know it's
possible, and certainly DITA has a much larger
following than WebCGM.
Regards,
Mary
On Oct 5, 2010, at 11:32 AM, Michael Priestley
wrote:
Hi Mary,
I think we're really looking for a standard in
2010. My one concern is that a December vote
would be hard to get numbers for.
Is there any way to move up the process to
allow a vote in November?
Michael Priestley, Senior Technical Staff
Member (STSM)
Lead IBM DITA Architect
http://dita.xml.org/blog/25
From:
Mary
McRae <>
To:
Kristen
Eberlein <>
Cc:
"Don
Day (LbW)" <>, <>
Date:
10/05/2010
11:18 AM
Subject:
Re:
[dita] Changes in OASIS TC processes
and when we can send the DITA 1.2 spec
to OASIS for a vote
Hi everyone,
Thanks, Kris, for drawing everyone's attention
to the process changes about to take place. I
think the TC is well within the timeline to get
to ballot in Dec or Jan under the old rules
unless another round of changes is anticipated
after the public review that is about to be
announced.
The one point to consider if it's delayed beyond
that is that another 60 day public review will
be required at the new Candidate OASIS Standard
stage.
I am planning to come to each TC meeting for a
quick review of the changes and to answer any
questions and will be sending a message later in
the week requesting a 15-min time slot.
Regards,
Mary
On Oct 5, 2010, at 10:30 AM, Kristen Eberlein
wrote:
Hi, Don and the rest of the DITA TC.
I have an additional item that I think should
move to the front of the agenda for today’s
meeting. It concerns changes in TC rules and when we
anticipate being able to get the DITA 1.2 spec
out for an OASIS vote. (I also think that we
need to work on the items that must be
submitted to Mary at the same time as the
request for an OASIS vote; see items
highlighted in red below.)
Will we potentially be able to send the DITA
1.2 spec out for a vote in 2010, or will it
need to happen in 2011?
Under the old
rules, the following conditions apply,
which would mean that the earliest an OASIS
vote could occur is December 16-31.
· The
DITA TC can approve a committee specification
no sooner than seven days after a public
review ends. The vote is by ballot that OASIS
administration sets up. The TC can
simultaneously request to submit the Committee
Specification to the Membership of OASIS for
consideration as an OASIS Standard.
· Upon
resolution of the TC to submit the
specification for consideration as an OASIS
standard, the TC submits the following items
(copied verbatim) to the TC Administrator:
· (a) Links to
the approved Committee Specification in the
TC’s document repository, and any
appropriate supplemental documentation for
the specification, both of which must be
written using the OASIS templates. The
specification may not have been changed
between its approval as a Committee
Specification and its submission to OASIS
for consideration as an OASIS Standard,
except for the changes on the title page and
running footer noting the approval status
and date.
· (b) The
editable version of all files that are part
of the Committee Specification;
· (c)
Certification by the TC that all schema and
XML instances included in the specification,
whether by inclusion or reference, including
fragments of such, are well formed, and that
all expressions are valid;
· (d) A clear
English-language summary of the
specification;
· (e) A
statement regarding the relationship of this
specification to similar work of other OASIS
TCs or other standards developing
organizations;
· (f) The
Statements of Use presented above;
· (g) The
beginning and ending dates of the public
review(s), a pointer to the announcement of
the public review(s), and a pointer to an
account of each of the comments/issues
raised during the public review period(s),
along with its resolution;
· (h) An
account of and results of the voting to
approve the specification as a Committee
Specification, including the date of the
ballot and a pointer to the ballot;
· (i) An
account of or pointer to votes and comments
received in any earlier attempts to
standardize substantially the same
specification, together with the originating
TC’s response to each comment;
· (j) A pointer
to the publicly visible comments archive for
the originating TC;
· (k) A pointer
to any minority reports delivered by one or
more Members who did not vote in favor of
approving the Committee Specification, which
report may include statements regarding why
the member voted against the specification
or that the member believes that Substantive
Changes were made which have not gone
through public review; or certification by
the Chair that no minority reports exist.
· The above submission must
be made by the 15th of any month to the TC
Administrator, who shall have until the end of
the month to complete administrative
processing and checking for completeness and
correctness of the submission. If the
submission is incomplete it shall be rejected
but may be resubmitted at a later time.
· The TC Administrator shall
submit the proposal to the OASIS Membership by
the first day of the following month. The
first 15 days of that month shall be used by
the membership to familiarize themselves with
the submission. Voting shall start on the 16th
of the month. The voting representatives of
those OASIS Organizational Members who were
members at the beginning of the
familiarization period are eligible to vote,
and must cast their ballots by the end of the
month.
The new
rules introduce
the following changes (as well as others):
· There is no longer a fixed
timeline requiring submissions to be made by
the 15th of the month; submissions may be made
at any time.
· No familiarization period
is required prior to a vote by OASIS
membership.
Best regards,
Kris
Kristen James Eberlein l DITA
Architect and Technical Specialist l SDL
Structured Content Technologies Division l (t)
+ 1 (919) 682-2290 l
<image001.jpg>
Please consider the environment before
printing this e-mail
From: Don
Day (LbW) [mailto:]
Sent: Tuesday,
October 05, 2010 8:48 AM
To: ;
Cc: ; Kristen Eberlein
Subject: Re:
[dita] When will the 15-day review be
announced
Hi. I'm bumping this request in hopes that I can
provide the DITA TC with an outlook at our
meeting coming up later this morning. Given that
the requested changes were timely effected due
to prioritized turnaround on our end, I thought
it would be considerate to get a sooner
response.
--
Don Day
Chair, OASIS DITA Technical Committee
On 9/30/2010 1:33 PM, Kristen Eberlein wrote:
Hi, Mary and Kim.
When will the 15-day review be announced?
Best regards,
Kris
Kristen James Eberlein l DITA
Architect and Technical Specialist l SDL
Structured Content Technologies Division l (t)
+ 1 (919) 682-2290 l
<image001.jpg>
Please consider the environment before
printing this e-mail
From: Kristen
Eberlein [mailto:]
Sent: Thursday,
September 30, 2010 8:05 AM
To: Kim
Goolsby; Mary McRae
Cc:
Subject: RE:
[dita] Changes required to submitted document
- Darwin Information Typing Architecture
(DITA) Version 1.2
Many thanks, Kim!
Best regards,
Kris
Kristen James Eberlein l DITA
Architect and Technical Specialist l SDL
Structured Content Technologies Division l (t) + 1
(919) 682-2290 l
<image001.jpg>
Please consider the environment before
printing this e-mail
From: Kim
Goolsby [mailto:]
Sent: Thursday,
September 30, 2010 7:26 AM
To: Mary
McRae
Cc: Kristen
Eberlein;
Subject: Re:
[dita] Changes required to submitted document
- Darwin Information Typing Architecture
(DITA) Version 1.2
Hi all,
I'll upload the spec this morning. I am so glad
this is resolved!
Best,
Kim
On Wed, Sep 29, 2010 at 11:55 PM, Mary McRae
<>
wrote:
(one more time, sorry)
And my apologies to Kim for trying to answer too
many questions at once and not paying close
attention to the matter at hand.
Mary
On Wed, Sep 29, 2010 at 11:10 PM, Mary McRae
<>
wrote:
Hi Kristen,
Yes, that's fine since you have the separate
change log; while the blank page isn't perfect,
it doesn't harm or detract in any way.
Regards,
Mary
On Sep 29, 2010, at 1:44 PM, Kristen Eberlein
wrote:
Hi, Kim.
1. Since the “Revision history” was
indicated as optional in the OASIS template,
we decided to omit it from our committee
drafts. Therefore we do not want to
reintroduce it at this point.
2. I can delete page 1237 from the PDF
output. However, all the pages will continue
to be marked with “Page x of 1237.” I think
retaining the blank page is better.
Thoughts? I very much appreciate your help
with this matter.
Best regards,
Kris
Kristen James Eberlein l DITA
Architect and Technical Specialist l SDL
Structured Content Technologies Division l (t)
+ 1 (919) 682-2290 l
<image001.jpg>
Please consider the environment before
printing this e-mail
From: Kim
Goolsby [mailto:]
Sent: Wednesday,
September 29, 2010 12:42 PM
To:
Cc: mary.mcrae
Subject: [dita]
Changes required to submitted document -
Darwin Information Typing Architecture (DITA)
Version 1.2
TCADMIN-243
Please make the following change:
1. Please add a 'Revision History' appendix to
this document.
2. Looking at the pdf, there is an empty page
1237 at the end of the document. I suggest
removing this.
Thank you,
Kim
--
Kim Goolsby
Publications Specialist
OASIS Open: Advancing open standards for the
information society
email:
web: www.oasis-open.org
phone: 1.734.223.6890
--
Mary P McRae
OASIS
Director, Standards Development
TC Administrator
Member Section Administrator
OASIS: Advancing open standards for the
information society
email:
phone: 603.232.9090
--
Kim Goolsby
Publications Specialist
OASIS Open: Advancing open standards for the
information society
email:
web: www.oasis-open.org
phone: 1.734.223.6890
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