Re: [dita] DITA TC meeting tomorrow (Wednesday)?
I am gated only by a meeting from 3-4 pm Eastern tomorrow.
By the way, this call is mainly for Voting Members as it is their
vote needed for rescinding the motion. And we only need a quorum (9
of our 16 Voting Members). Voting Members, please do reply!
--
Don Day
On 10/5/2010 2:22 PM, Bruce Nevin (bnevin) wrote:
Kris,
It
seems plain that this is what we need to do.
If we need a meeting in order to
rescind the 15-day review and make the request for a ballot,
I can shift anything in my schedule tomorrow except one
meeting 4-5pm ET, and another 7-9pm ET. The resolution for a
15-day review was in the 9/28 meeting.
/B
From:
Mary McRae [mailto:]
Sent: Tuesday, October 05, 2010 2:56 PM
Cc: Michael Priestley; ; Don
Day (LbW)
Subject:
Hi Kris,
The only other thing you need to have before we can start
the CS ballot is the 3 statements of use. If you can garner
those in the next few hours (I doubt there should be any
problem other than people reading their email) then yes, your
schedule works.
Just keep me posted so I can be on high alert :)
Regards,
Mary
On Oct 5, 2010, at 2:00 PM, Kristen Eberlein wrote:
Obviously, I
made a finger fumble and typed November in the
second list item; it should be “Thursday, 7
October 2010 – Wednesday 13 October 2010.”
Best
regards,
Kris
Kristen
James Eberlein l DITA
Architect and Technical Specialist l SDL
Structured Content Technologies Division l (t) + 1
(919) 682-2290 l
<image001.jpg>
Please
consider the environment before printing
this e-mail
From: Kristen
Eberlein [mailto:]
Sent: Tuesday,
October 05, 2010 1:54 PM
To: Mary
McRae; Michael Priestley
Cc: ;
Don Day (LbW)
Subject: RE:
[dita] Changes in OASIS TC processes and
when we can send the DITA 1.2 spec to OASIS
for a vote
Mary, if we
want to withdraw our request for a 15-day review
and proceed with a CS approval
and OS submission ballot, what would that entail?
Is the following an accurate lists of necessary
steps, and would you be available to help us meet
those milestones?
· We rescind our
motion for a 15-day review; request that OASIS
sets up a ballot for us to approve a committee
specification and submit the committee
specification to OASIS for consideration as an
OASIS standard. (We could set up an emergency
meeting for tomorrow, Wednesday, 6 October to
accomplish this, if necessary.)
· You expedite
our request and set up the ballot to run
Thursday, 7 November 2010 – Wednesday 13
November 2010.
· We have two
days to get all supporting materials to you; you
work with us to ensure that the submission is
complete.
· DITA 1.2
submitted to OASIS on November 1, for vote
November 16-31.
Best
regards,
Kris
Kristen
James Eberlein l DITA
Architect and Technical Specialist l SDL
Structured Content Technologies Division l (t) + 1
(919) 682-2290 l
<image001.jpg>
Please
consider the environment before printing
this e-mail
From: Mary
McRae [mailto:]
Sent: Tuesday,
October 05, 2010 1:50 PM
To: Michael
Priestley
Cc: ;
Don Day (LbW); Kristen Eberlein
Subject: Re:
[dita] Changes in OASIS TC processes and
when we can send the DITA 1.2 spec to OASIS
for a vote
Hi Michael,
Package
acceptance is one of the rules. All
specifications must conform to those rules,
again, ensuring all OASIS specifications are
uniform in appearance and contain the required
content. I am sorry that the new DITA toolkit
processing prepared by the TC did not include
the proper notices statement, but this cannot be
taken as a fault of OASIS staff. I think a
four-and-a-half day turnaround (including a
weekend) to move an entire office, including a
network, and get the new T1 connections up and
running was almost as good as we could have
possibly hoped for. We are just at the seven day
mark with regard to the submission for a 15 day
public review and that includes a reprocessing
on the part of the TC.
I
sincerely appreciate the desire of the TC to
move this as quickly as possible, and we will do
everything within our power, and our rules, to
help you meet your goals. Unfortunately, that
does not mean disregarding those rules.
I am
still hoping to get the public review announced
today, although time is now running short. If
the TC wishes to withdraw that request and feels
that there were no substantive changes made and
is instead ready to proceed with CS approval and
OS submission ballot, please let me know asap.
All the
best,
Mary
Mary
P McRae
Director,
Standards
Development
Technical
Committee
Administrator
Member
Section
Administrator
OASIS:
Advancing open
standards for the
information society
email:
web: www.oasis-open.org
twitter:
@fiberartisan
#oasisopen
phone:
1.603.232.9090
Standards
are like parachutes:
they work best when
they're open.
On
Oct 5, 2010, at 1:00 PM, Michael Priestley
wrote:
Hi Mary,
>We have rules to ensure that each and
every Technical Committee follows the same
process and there is no favoritism. "Bending"
the rules in effect breaks them and renders
them useless.
I can appreciate this,
but it sucks when our spec is pushed out to
another year (!) because of OASIS problems
with servers and package acceptance. I feel
like our TC is being penalized for OASIS
process and technology problems.
Michael Priestley, Senior
Technical Staff Member (STSM)
Lead IBM DITA Architect
http://dita.xml.org/blog/25
From:
Mary McRae <>
To:
Michael
Priestley/Toronto/IBM@IBMCA
Cc:
,
"Don Day (LbW)" <>,
Kristen Eberlein <>
Date:
10/05/2010 12:52
PM
Subject:
Re: [dita]
Changes in OASIS TC processes and
when we can send the DITA 1.2 spec
to OASIS for a vote
Hi Michael,
Answers inline.
Mary
On Oct 5, 2010, at 12:22 PM, Michael Priestley
wrote:
Hi Mary,
We missed the deadline by only a few days,
which is really unfortunate since it pushes
us over a full month.
There are still additional ballots to be held
before the submission can take place. Post
review, two ballots (which can run
concurrently): approval as CS, and agreement
to submit for OS ballot. Those are both 7 day
ballots and again, like most TC Admin
requests, have an SLA of 7 days. We shoot for
less, but that needs to be built into your
timetable.
Is there any room for expediting any of the
following:
- the current 15-day public review - is it
really required?
That's up to the TC. The rule is that if
substantive changes are made, an additional
15-day review is required. If no further
review is required the TC can agree that no
substantive changes were made and request the
CS/OS ballots to be initiated. Depending on
when the next TC meeting is that may still not
be completed in time for a 15 Oct deadline.
Don't forget you also need your statements of
use.
- the submission for
voting - does it need to wait till Nov 15th,
or could it be submitted earlier, per the
new process?
to follow the new process you would need to
instead have the 60-day Candidate OASIS
Standard review.
- the 15-day
familiarization period - is that absolutely
required, or could it be waived, per the new
process?
see above.
I urge everyone to read the new TC Process.
It's an either/or - current section 3.4 or new
section 3.4. New section 3.4 includes
statements of use explicitly referring to the
Committee Specification, a 60-day review, and
further confirmation before proceeding with OS
ballot.
We have rules to ensure that each and every
Technical Committee follows the same process
and there is no favoritism. "Bending" the
rules in effect breaks them and renders them
useless.
Any of those options would get us back into
a November timeframe for the vote.
Michael Priestley, Senior Technical Staff
Member (STSM)
Lead IBM DITA Architect
http://dita.xml.org/blog/25
From:
Mary McRae <>
To:
Michael
Priestley/Toronto/IBM@IBMCA
Cc:
,
"Don Day (LbW)" <>,
Kristen Eberlein <>
Date:
10/05/2010 11:52
AM
Subject:
Re: [dita]
Changes in OASIS TC processes and
when we can send the DITA 1.2 spec
to OASIS for a vote
Hi Michael,
You would need to submit by 15 Oct for a
November vote; that can't happen since you'll
still be out for public review. I agree and
typically advise against December votes,
however WebCGM has done it and passed so we
know it's possible, and certainly DITA has a
much larger following than WebCGM.
Regards,
Mary
On Oct 5, 2010, at 11:32 AM, Michael Priestley
wrote:
Hi Mary,
I think we're really looking for a standard
in 2010. My one concern is that a December
vote would be hard to get numbers for.
Is there any way to move up the process to
allow a vote in November?
Michael Priestley, Senior Technical Staff
Member (STSM)
Lead IBM DITA Architect
http://dita.xml.org/blog/25
From:
Mary McRae <>
To:
Kristen Eberlein
<>
Cc:
"Don Day (LbW)"
<>,
<>
Date:
10/05/2010 11:18
AM
Subject:
Re: [dita]
Changes in OASIS TC processes and
when we can send the DITA 1.2 spec
to OASIS for a vote
Hi everyone,
Thanks, Kris, for drawing everyone's attention
to the process changes about to take place. I
think the TC is well within the timeline to
get to ballot in Dec or Jan under the old
rules unless another round of changes is
anticipated after the public review that is
about to be announced.
The one point to consider if it's delayed
beyond that is that another 60 day public
review will be required at the new Candidate
OASIS Standard stage.
I am planning to come to each TC meeting for a
quick review of the changes and to answer any
questions and will be sending a message later
in the week requesting a 15-min time slot.
Regards,
Mary
On Oct 5, 2010, at 10:30 AM, Kristen Eberlein
wrote:
Hi, Don and the rest of the DITA TC.
I have an additional item that I think
should move to the front of the agenda for
today’s meeting. It concerns changes in TC
rules and when we
anticipate being able to get the DITA 1.2
spec out for an OASIS vote. (I also think
that we need to work on the items that must
be submitted to Mary at the same time as the
request for an OASIS vote; see items
highlighted in red below.)
Will we potentially be able to send the DITA
1.2 spec out for a vote in 2010, or will it
need to happen in 2011?
Under the old
rules, the following conditions apply,
which would mean that the earliest an OASIS
vote could occur is December 16-31.
· The
DITA TC can approve a committee
specification no sooner than seven days
after a public review ends. The vote is by
ballot that OASIS administration sets up.
The TC can simultaneously request to submit
the Committee Specification to the
Membership of OASIS for consideration as an
OASIS Standard.
· Upon
resolution of the TC to submit the
specification for consideration as an OASIS
standard, the TC submits the following items
(copied verbatim) to the TC Administrator:
· (a) Links
to the approved Committee Specification in
the TC’s document repository, and any
appropriate supplemental documentation for
the specification, both of which must be
written using the OASIS templates. The
specification may not have been changed
between its approval as a Committee
Specification and its submission to OASIS
for consideration as an OASIS Standard,
except for the changes on the title page
and running footer noting the approval
status and date.
· (b) The
editable version of all files that are
part of the Committee Specification;
· (c)
Certification by the TC that all schema
and XML instances included in the
specification, whether by inclusion or
reference, including fragments of such,
are well formed, and that all expressions
are valid;
· (d) A
clear English-language summary of the
specification;
· (e) A
statement regarding the relationship of
this specification to similar work of
other OASIS TCs or other standards
developing organizations;
· (f) The
Statements of Use presented above;
· (g) The
beginning and ending dates of the public
review(s), a pointer to the announcement
of the public review(s), and a pointer to
an account of each of the comments/issues
raised during the public review period(s),
along with its resolution;
· (h) An
account of and results of the voting to
approve the specification as a Committee
Specification, including the date of the
ballot and a pointer to the ballot;
· (i) An
account of or pointer to votes and
comments received in any earlier attempts
to standardize substantially the same
specification, together with the
originating TC’s response to each comment;
· (j) A
pointer to the publicly visible comments
archive for the originating TC;
· (k) A
pointer to any minority reports delivered
by one or more Members who did not vote in
favor of approving the Committee
Specification, which report may include
statements regarding why the member voted
against the specification or that the
member believes that Substantive Changes
were made which have not gone through
public review; or certification by the
Chair that no minority reports exist.
· The above submission must
be made by the 15th of any month to the TC
Administrator, who shall have until the end
of the month to complete administrative
processing and checking for completeness and
correctness of the submission. If the
submission is incomplete it shall be
rejected but may be resubmitted at a later
time.
· The TC Administrator
shall submit the proposal to the OASIS
Membership by the first day of the following
month. The first 15 days of that month shall
be used by the membership to familiarize
themselves with the submission. Voting shall
start on the 16th of the month. The voting
representatives of those OASIS
Organizational Members who were members at
the beginning of the familiarization period
are eligible to vote, and must cast their
ballots by the end of the month.
The new
rules introduce
the following changes (as well as others):
· There is no longer a
fixed timeline requiring submissions to be
made by the 15th of the month; submissions
may be made at any time.
· No familiarization period
is required prior to a vote by OASIS
membership.
Best regards,
Kris
Kristen James Eberlein l DITA
Architect and Technical Specialist l SDL
Structured Content Technologies Division l (t) +
1 (919) 682-2290 l
<image001.jpg>
Please consider the environment before
printing this e-mail
From: Don
Day (LbW) [mailto:]
Sent: Tuesday,
October 05, 2010 8:48 AM
To: ;
Cc: ; Kristen Eberlein
Subject: Re:
[dita] When will the 15-day review be
announced
Hi. I'm bumping this request in hopes that I
can provide the DITA TC with an outlook at our
meeting coming up later this morning. Given
that the requested changes were timely
effected due to prioritized turnaround on our
end, I thought it would be considerate to get
a sooner response.
--
Don Day
Chair, OASIS DITA Technical Committee
On 9/30/2010 1:33 PM, Kristen Eberlein wrote:
Hi, Mary and Kim.
When will the 15-day review be announced?
Best regards,
Kris
Kristen James Eberlein l DITA
Architect and Technical Specialist l SDL
Structured Content Technologies Division l (t)
+ 1 (919) 682-2290 l
<image001.jpg>
Please consider the environment before
printing this e-mail
From: Kristen
Eberlein [mailto:]
Sent: Thursday,
September 30, 2010 8:05 AM
To: Kim
Goolsby; Mary McRae
Cc:
Subject: RE:
[dita] Changes required to submitted
document - Darwin Information Typing
Architecture (DITA) Version 1.2
Many thanks, Kim!
Best regards,
Kris
Kristen James Eberlein l DITA
Architect and Technical Specialist l SDL
Structured Content Technologies Division l (t) + 1
(919) 682-2290 l
<image001.jpg>
Please consider the environment before
printing this e-mail
From: Kim
Goolsby [mailto:]
Sent: Thursday,
September 30, 2010 7:26 AM
To: Mary
McRae
Cc: Kristen
Eberlein;
Subject: Re:
[dita] Changes required to submitted
document - Darwin Information Typing
Architecture (DITA) Version 1.2
Hi all,
I'll upload the spec this morning. I am so
glad this is resolved!
Best,
Kim
On Wed, Sep 29, 2010 at 11:55 PM, Mary McRae
<>
wrote:
(one more time, sorry)
And my apologies to Kim for trying to answer
too many questions at once and not paying
close attention to the matter at hand.
Mary
On Wed, Sep 29, 2010 at 11:10 PM, Mary McRae
<>
wrote:
Hi Kristen,
Yes, that's fine since you have the separate
change log; while the blank page isn't
perfect, it doesn't harm or detract in any
way.
Regards,
Mary
On Sep 29, 2010, at 1:44 PM, Kristen Eberlein
wrote:
Hi, Kim.
1. Since the “Revision history” was
indicated as optional in the OASIS template,
we decided to omit it from our committee
drafts. Therefore we do not want to
reintroduce it at this point.
2. I can delete page 1237 from the PDF
output. However, all the pages will continue
to be marked with “Page x of 1237.” I think
retaining the blank page is better.
Thoughts? I very much appreciate your help
with this matter.
Best regards,
Kris
Kristen James Eberlein l DITA
Architect and Technical Specialist l SDL
Structured Content Technologies Division l (t) +
1 (919) 682-2290 l
<image001.jpg>
Please consider the environment before
printing this e-mail
From: Kim
Goolsby [mailto:]
Sent: Wednesday,
September 29, 2010 12:42 PM
To:
Cc: mary.mcrae
Subject: [dita]
Changes required to submitted document -
Darwin Information Typing Architecture
(DITA) Version 1.2
TCADMIN-243
Please make the following change:
1. Please add a 'Revision History' appendix
to this document.
2. Looking at the pdf, there is an empty
page 1237 at the end of the document. I
suggest removing this.
Thank you,
Kim
--
Kim Goolsby
Publications Specialist
OASIS Open: Advancing open standards for the
information society
email:
web: www.oasis-open.org
phone: 1.734.223.6890
--
Mary P McRae
OASIS
Director, Standards Development
TC Administrator
Member Section Administrator
OASIS: Advancing open standards for the
information society
email:
phone: 603.232.9090
--
Kim Goolsby
Publications Specialist
OASIS Open: Advancing open standards for the
information society
email:
web: www.oasis-open.org
phone: 1.734.223.6890