Patrick's annotated reembusment document for today's meeting

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Subject: Patrick's annotated reembusment document for today's meeting




From: "Bergeron, Donald L. (LNG-DAY)" <>
To: "''" <>
Date: Wed, 19 Jan 2005 12:30:16 -0500






Title: LegalXML Member Section Policy on Reimbursement of Expenses








LegalXML
Member Section Policy on Reimbursement of Expenses



The LegalXML Member
Section Steering Committee may recommendapprove
reimbursement of expenses incurred by members of the Member Section when they



1) have been determined
by the Steering Committee to be necessary to the functioning of the Member
Section or to
the work of one of itsthe
Technical Committees and to be ,
consistent with the Member Section Steering Committee's approved spending
plan, and



2) have been submitted
for review and advance approval
by the Steering Committee in advance of
their being incurred or have been determined to be entitled to extraordinary
consideration.
,




The term
"necessary" used above shall mean that 3) have been found by
the Chair and Secretary to
be necessary expenses for a meeting that couldcan
not otherwise have
bebeen
held. and which were
under $250, or



4) have been identified
by the Steering Committee as a necessary expense of a technical committee or
other Member Section process. 



Generally,
when support is requested to enable a member of the Steering Committee, Member
Section, or Technical Committee to be present at and participate in key events
impacting the Member Section, support will be provided where the individual
cannot obtain it from normal budgeted sources. 

The
Chair and Secretary may approve reimbursement requests in the amount of $250 or
less that meet these requirements, without submitting them for approval by the
full Steering Committee.





The Secretary of
the Member Section Steering Committee shall have
responsibility to review reimbursement requests to ensure  that they
comply with these policies and were authorized by the Steering Committee.  The Secretary
will forward receipts supporting the reimbursement to OASIS staff.  OASIS
will issues
the reimbursement payments
pursuant towithin 15 days after
upon
receipt of expense receipts and
an email from
the Chair of the Steering Committee communicating approval of each
reimbursement claim to OASIS
leadership. 






















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