Proposed - OpenCSA Steering Committee (StC) Proposed Agenda - 11 July 2008

DRAFT - OpenCSA Steering Committee (StC) Proposed Agenda - 11 July 2008 9:00 AM PST

	
	
0. Agenda bashing and Roll


0.1 Congratulations

	Welcome to the newly elected Steering Committee members 

	Bob Freund - 2yr term 
	Patrick Leonard - 1yr term

	

	CURRENT STEERING COMMITTEE (as of July 2nd, 2008)
	
	Steering Committee 			Next Election
	 Member			Affiliation 	 for Seat
	-------------------	-----------	-----------
	David Burke		TIBCO		May 2010
	Bob Freund		Hitachi		May 2010
	Mike Kaiser		IBM		May 2010
	Patrick Leonard		Rogue Wave	May 2009
	Mark Little		Red Hat		May 2010
	Jeff Mischkinsky	Oracle		May 2009
	Sanjay Patil		SAP		May 2009
		

	

1. Minutes Approval 

	- 13 June 2008: 
	http://www.oasis-open.org/apps/org/workgroup/opencsa-ms/download.php/28570/Open_CSA_SC_20080613_Draft.txt
	


2. Open Action Item Review and Discussion 
	
	None:
   
	

3. LSC Status:
	Discussion around what elements would be key for high level status reporting
	by LSC at next meeting.

	Do we want to delay this until the September meeting to accommodate
	schedules?  (i.e. what is availability of everyone for Aug 8th and 
	Sep 12th)  

	Is limit of 5 minutes or less appropriate for each? (This means that we
	need to allocate about 40 minutes for the next Steering Committee agenda.)
	Else we need to call a special meeting to allot more time for initial
	presentation.  What would be good dates for to do this special meeting?



4. Election Activity
	Now that we have a full Steering Committee in place, we need to close on 
	a plan for closing Steering Committee elected positions	by end of July. 

	1.	Chair:		Re-election due by: 	July 31, 2008
	2.	Vice-Chair:	Re-election due by:	July 31, 2008
	3.	Secretary:	Re-election due by:	July 31, 2008

	
	PROPOSAL:
	The Steering Committee Procedures indicate that these positions will be
	filled annually.  

	Send nominations to the Chair and Secretary by 11:59pm EST, Wed July 16th.
		Nominations will be for a) Chair b) Vice-Chair or b) Secretary
				
		
	If no majority is received.  Candidates with one vote or less are 
	removed from the running.  If there is one candidate remaining that
	candidate is declared the winner.  If there are two or more candidates
	then those candidates will be put into a run-off.  This process will
	be repeated until one candidate is declared a winner.


	Chair will set up balloting to open Friday July 19th and close Monday, 
	  July 28th.  (Chair may delegate this to Secretary.)

	Run-off (if needed) will occur July 29th - Aug 4th.
	Second Run-off (if needed) will occur Aug 5th - Aug 7th.

	
	Elected positions will be in force August 1, 2008 through July 31, 2009.
	
	
5. Review of Steering Committee Operational Procedures
	http://www.oasis-open.org/apps/org/workgroup/opencsa-ms/download.php/26800/Open_CSA_SC_Operational_Procedures_V1.0.doc	

	This document must be reviewed for completeness and correctness a minimum
	of every 6 months.  The last approval date was in January 2008...so it's
	time to review, update and approve again.

	PROPOSAL: Discuss the suggested changes below, then circulate document
	for approval at next Steering Committee meeting (scheduled for
	August 8, 2008... i.e. 08/08/08 )


	Suggested Updates Include:


	1. Steering Committee Positions:
		Fix Steering Committee Positions to indicate that Voting will be 
		done annually in July for all positions and candidates will take 
		their seats during the first meeting in August (or next meeting 
		thereafter).  Positions will be August 1 - July 31 on an annual 
		basis. 

	2. Regular Teleconference Processes:
		#1 SC Teleconferences
		Mike suggests that the Call-in information be changed to simply 
		indicate that call-in information will be provided on the OASIS 
		calendar.  This allows for the eventuality that this call-in 
		information changes for some reason over the life of the Steering 
		Committee.  Or perhaps, add a note which says something to the 
		effect... "this call-in information may change over time.  Readers 
		are advised to consult the OASIS OpenCSA calendar for actual call-in 
		information." 

		#4 SC Minutes
		Currently the process states that draft minutes are produced 
		within one working day by the SC Secretary.  I would like to suggest 
		that this time be extended to 5 working days, if possible.  
		Normally this isn't a problem, but occasionally it is problematic.

		This section states that meeting attendance is tracked on the 
		Calendar Entries for each SC meeting.  This requires the use of 
		the OASIS attendance tracking...for which Mike does not have
		privileges/authority. Instead attendance tracking has been done 
		as part of the minutes since mid-November of last year.  Perhaps 
		we can change the wording to use either though, there seems to be
		no real need to track using Kavi (i.e. minutes are adequate).

	3. Inter-TC Coordination:
		Change name of SCA Inter-TC Liaison Subcommittee to OpenCSA TC Liaison 
		SubCommittee per the updated charter approved in May of this year. 
	
	4. Quarterly Reports to OASIS Board
		Suggest that we remove this section all-together since it is 
		likely that the Process Committee will change this rule so that
		only Member Sections which are OASIS funded are bound by this
		requirement.


	


6. Any Other Business?
	-


7. Future SC Agenda Topics? 
	Mike to schedule the following topics for the August 08, 2008 meeting:

	*  Revisit of the F2F meeting on the Agenda for July/August timeframe.
		(from June 13, meeting)

	*  Final review and approval of Steering Committee Operational Procedure 
		document.

	*  Steering Committee Position Election results.

	*  LSC TC Updates/Status
	

8. Next Meeting 

   	- The next regular teleconference is scheduled for August 08, 2008 
		9:00am PST, 12:00pm EST, 5:00pm UK

	The Steering Committee meets the second Friday of each month throughout 2008.  


9. Adjourn