Hi. Unfortunately I'll have to drop off the call after about 15 minutes to prepare for another meeting. Sorry.
Mark.
On 11 Jul 2008, at 04:45, Mike Kaiser wrote:
DRAFT - OpenCSA Steering Committee (StC) Proposed Agenda - 11 July 2008 9:00 AM PST
0. Agenda bashing and Roll
0.1 Congratulations
Welcome to the newly elected Steering Committee members
Bob Freund - 2yr term
Patrick Leonard - 1yr term
CURRENT STEERING COMMITTEE (as of July 2nd, 2008)
Steering Committee Next Election
Member Affiliation for Seat
------------------- ----------- -----------
David Burke TIBCO May 2010
Bob Freund Hitachi May 2010
Mike Kaiser IBM May 2010
Patrick Leonard Rogue Wave May 2009
Mark Little Red Hat May 2010
Jeff Mischkinsky Oracle May 2009
Sanjay Patil SAP May 2009
1. Minutes Approval
- 13 June 2008:
http://www.oasis-open.org/apps/org/workgroup/opencsa-ms/download.php/28570/Open_CSA_SC_20080613_Draft.txt
2. Open Action Item Review and Discussion
None:
3. LSC Status:
Discussion around what elements would be key for high level status reporting
by LSC at next meeting.
Do we want to delay this until the September meeting to accommodate
schedules? (i.e. what is availability of everyone for Aug 8th and
Sep 12th)
Is limit of 5 minutes or less appropriate for each? (This means that we
need to allocate about 40 minutes for the next Steering Committee agenda.)
Else we need to call a special meeting to allot more time for initial
presentation. What would be good dates for to do this special meeting?
4. Election Activity
Now that we have a full Steering Committee in place, we need to close on
a plan for closing Steering Committee elected positions by end of July.
1. Chair: Re-election due by: July 31, 2008
2. Vice-Chair: Re-election due by: July 31, 2008
3. Secretary: Re-election due by: July 31, 2008
PROPOSAL:
The Steering Committee Procedures indicate that these positions will be
filled annually.
Send nominations to the Chair and Secretary by 11:59pm EST, Wed July 16th.
Nominations will be for a) Chair b) Vice-Chair or b) Secretary
If no majority is received. Candidates with one vote or less are
removed from the running. If there is one candidate remaining that
candidate is declared the winner. If there are two or more candidates
then those candidates will be put into a run-off. This process will
be repeated until one candidate is declared a winner.
Chair will set up balloting to open Friday July 19th and close Monday,
July 28th. (Chair may delegate this to Secretary.)
Run-off (if needed) will occur July 29th - Aug 4th.
Second Run-off (if needed) will occur Aug 5th - Aug 7th.
Elected positions will be in force August 1, 2008 through July 31, 2009.
5. Review of Steering Committee Operational Procedures
http://www.oasis-open.org/apps/org/workgroup/opencsa-ms/download.php/26800/Open_CSA_SC_Operational_Procedures_V1.0.doc
This document must be reviewed for completeness and correctness a minimum
of every 6 months. The last approval date was in January 2008...so it's
time to review, update and approve again.
PROPOSAL: Discuss the suggested changes below, then circulate document
for approval at next Steering Committee meeting (scheduled for
August 8, 2008... i.e. 08/08/08 )
Suggested Updates Include:
1. Steering Committee Positions:
Fix Steering Committee Positions to indicate that Voting will be
done annually in July for all positions and candidates will take
their seats during the first meeting in August (or next meeting
thereafter). Positions will be August 1 - July 31 on an annual
basis.
2. Regular Teleconference Processes:
#1 SC Teleconferences
Mike suggests that the Call-in information be changed to simply
indicate that call-in information will be provided on the OASIS
calendar. This allows for the eventuality that this call-in
information changes for some reason over the life of the Steering
Committee. Or perhaps, add a note which says something to the
effect... "this call-in information may change over time. Readers
are advised to consult the OASIS OpenCSA calendar for actual call-in
information."
#4 SC Minutes
Currently the process states that draft minutes are produced
within one working day by the SC Secretary. I would like to suggest
that this time be extended to 5 working days, if possible.
Normally this isn't a problem, but occasionally it is problematic.
This section states that meeting attendance is tracked on the
Calendar Entries for each SC meeting. This requires the use of
the OASIS attendance tracking...for which Mike does not have
privileges/authority. Instead attendance tracking has been done
as part of the minutes since mid-November of last year. Perhaps
we can change the wording to use either though, there seems to be
no real need to track using Kavi (i.e. minutes are adequate).
3. Inter-TC Coordination:
Change name of SCA Inter-TC Liaison Subcommittee to OpenCSA TC Liaison
SubCommittee per the updated charter approved in May of this year.
4. Quarterly Reports to OASIS Board
Suggest that we remove this section all-together since it is
likely that the Process Committee will change this rule so that
only Member Sections which are OASIS funded are bound by this
requirement.
6. Any Other Business?
-
7. Future SC Agenda Topics?
Mike to schedule the following topics for the August 08, 2008 meeting:
* Revisit of the F2F meeting on the Agenda for July/August timeframe.
(from June 13, meeting)
* Final review and approval of Steering Committee Operational Procedure
document.
* Steering Committee Position Election results.
* LSC TC Updates/Status
8. Next Meeting
- The next regular teleconference is scheduled for August 08, 2008
9:00am PST, 12:00pm EST, 5:00pm UK
The Steering Committee meets the second Friday of each month throughout 2008.
9. Adjourn
Proposed Agenda in .TXT Format
<Open_CSA_SC_20080711_Proposed Agenda.txt>---------------------------------------------------------------------
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