RE: [opencsa-ms] Proposed - OpenCSA Steering Committee (StC) Proposed Agenda - 11 July 2008

my apologies for missing today's meeting, I had some things 
come up just before the meeting that required my immediate attention.  
please let me know if there is anything i need to do in follow 
up.

 

Regards,

 

Patrick

From: Mike Kaiser [mailto:] 

Sent: Thursday, July 10, 2008 9:46 PM
To: 
OpenCSA
Subject: [opencsa-ms] Proposed - OpenCSA Steering Committee 
(StC) Proposed Agenda - 11 July 2008

DRAFT - OpenCSA Steering Committee (StC) 
Proposed Agenda - 11 July 2008 9:00 AM PST 

        
  
      
0. Agenda bashing and 
Roll 

0.1 Congratulations 

        Welcome to the newly 
elected Steering Committee members 

  
      Bob Freund - 2yr term 
        Patrick Leonard - 1yr term 

        

        CURRENT 
STEERING COMMITTEE (as of July 2nd, 2008) 
        
  
      Steering Committee           
              Next Election 

         Member     
                   Affiliation 
         for Seat 
        -------------------       
 -----------        ----------- 

        David Burke     
           TIBCO         
       May 2010 
  
      Bob Freund               
 Hitachi                May 
2010 
        Mike Kaiser 
               IBM       
                 May 
2010 
        Patrick 
Leonard        Rogue Wave        May 
2009 
        Mark Little 
               Red Hat     
           May 2010 
        Jeff Mischkinsky       
 Oracle                May 
2009 
        Sanjay Patil 
               SAP       
                 May 
2009 
            
    

        

1. Minutes Approval 

        - 13 June 2008: 

        
http://www.oasis-open.org/apps/org/workgroup/opencsa-ms/download.php/28570/Open_CSA_SC_20080613_Draft.txt 

        

2. Open Action Item Review and 
Discussion 
        

        None: 

    
  
      

3. LSC 
Status: 
        Discussion 
around what elements would be key for high level status reporting 

        by LSC at next 
meeting. 

        Do we 
want to delay this until the September meeting to accommodate 

        schedules?  (i.e. what is 
availability of everyone for Aug 8th and 
  
      Sep 12th)   

        Is limit of 5 minutes or less appropriate for 
each? (This means that we 
      
  need to allocate about 40 minutes for the next Steering Committee 
agenda.) 
        Else we 
need to call a special meeting to allot more time for initial 

        presentation.  What would 
be good dates for to do this special meeting? 

4. Election Activity 
        Now that we have a full Steering Committee in 
place, we need to close on 
      
  a plan for closing Steering Committee elected positions     
   by end of July. 

    
    1.        Chair:         
       Re-election due by:         July 
31, 2008 
        2.   
     Vice-Chair:        Re-election due by: 
               July 31, 2008 

        3.       
 Secretary:        Re-election due by:     
           July 31, 2008 

        
        PROPOSAL: 
        The Steering Committee Procedures indicate 
that these positions will be 
    
    filled annually.   

        Send nominations to the Chair and Secretary 
by 11:59pm EST, Wed July 16th. 
    
            Nominations will be for a) Chair b) 
Vice-Chair or b) Secretary 
      
                      
    
        
        
    
    If no majority is received.  Candidates with one vote or less 
are 
        removed from 
the running.  If there is one candidate remaining that 

        candidate is declared the 
winner.  If there are two or more candidates 
        then those candidates will be put into a 
run-off.  This process will 
    
    be repeated until one candidate is declared a winner. 

        Chair will set up 
balloting to open Friday July 19th and close Monday, 
          July 28th.  (Chair may delegate 
this to Secretary.) 

      
  Run-off (if needed) will occur July 29th - Aug 4th. 

        Second Run-off (if needed) will 
occur Aug 5th - Aug 7th. 

    
    
        
Elected positions will be in force August 1, 2008 through July 31, 
2009. 
        

        

5. Review of Steering Committee Operational 
Procedures 
        
http://www.oasis-open.org/apps/org/workgroup/opencsa-ms/download.php/26800/Open_CSA_SC_Operational_Procedures_V1.0.doc 
        

    
    This document must be reviewed for completeness and correctness a 
minimum 
        of every 6 
months.  The last approval date was in January 2008...so it's 

        time to review, update and 
approve again. 

        
PROPOSAL: Discuss the suggested changes below, then circulate 
document 
        for 
approval at next Steering Committee meeting (scheduled for 

        August 8, 2008... i.e. 08/08/08 
) 

        Suggested 
Updates Include: 

      
  1. Steering Committee Positions: 
  
              Fix Steering Committee 
Positions to indicate that Voting will be 
                done annually in 
July for all positions and candidates will take 
                their seats 
during the first meeting in August (or next meeting 
                thereafter). 
 Positions will be August 1 - July 31 on an annual 

            
    basis. 

      
  2. Regular Teleconference Processes: 
                #1 SC 
Teleconferences 
        
        Mike suggests that the Call-in information be 
changed to simply 
        
        indicate that call-in information will be provided 
on the OASIS 
          
      calendar.  This allows for the eventuality that this 
call-in 
          
      information changes for some reason over the life of the 
Steering 
          
      Committee.  Or perhaps, add a note which says 
something to the 
        
        effect... "this call-in information may change over 
time.  Readers 
        
        are advised to consult the OASIS OpenCSA calendar 
for actual call-in 
        
        information." 

                #4 SC 
Minutes 
          
      Currently the process states that draft minutes are 
produced 
          
      within one working day by the SC Secretary.  I would 
like to suggest 
        
        that this time be extended to 5 working days, if 
possible.   
        
        Normally this isn't a problem, but occasionally it 
is problematic. 

        
        This section states that meeting attendance is 
tracked on the 
        
        Calendar Entries for each SC meeting.  This 
requires the use of 
        
        the OASIS attendance tracking...for which Mike does 
not have 
          
      privileges/authority. Instead attendance tracking has been 
done 
            
    as part of the minutes since mid-November of last year. 
 Perhaps 
        
        we can change the wording to use either though, 
there seems to be 
        
        no real need to track using Kavi (i.e. minutes are 
adequate). 

        3. 
Inter-TC Coordination: 
      
          Change name of SCA Inter-TC Liaison 
Subcommittee to OpenCSA TC Liaison 
  
              SubCommittee per the updated 
charter approved in May of this year. 
  
      
      
  4. Quarterly Reports to OASIS Board 
                Suggest that we 
remove this section all-together since it is 
                likely that the 
Process Committee will change this rule so that 
                only Member 
Sections which are OASIS funded are bound by this 
                
requirement. 

      
  

6. Any Other 
Business? 
        
- 

7. Future SC Agenda Topics? 

        Mike to schedule 
the following topics for the August 08, 2008 meeting: 

        *  Revisit of the F2F 
meeting on the Agenda for July/August timeframe. 
                (from June 13, 
meeting) 

        * 
 Final review and approval of Steering Committee Operational Procedure 

            
    document. 

    
    *  Steering Committee Position Election results. 

        *  LSC TC 
Updates/Status 
        

8. Next Meeting 

           - 
The next regular teleconference is scheduled for August 08, 2008 

            
    9:00am PST, 12:00pm EST, 5:00pm UK 

        The Steering Committee meets the second 
Friday of each month throughout 2008.   

9. Adjourn 

    
    

Proposed Agenda in 
.TXT Format