[legalxml-sc] Minutes - Tuesday 11/12/2002 OASIS LegalXML SteeringCommittee

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Subject: [legalxml-sc] Minutes -  Tuesday 11/12/2002 OASIS LegalXML SteeringCommittee




From: "Bergeron, Donald L. (LNG-DAY)" <>
To: "Bergeron, Donald L. (LNG-DAY)" <>,"''" <>
Date: Wed, 13 Nov 2002 08:43:49 -0500








Note: John and I were the only ones on the call. Rolly sent his regrets and
all others were silent. I will be calling you individually over the next few
days.

Regards,

Don

Minutes for Agenda Items:
Next meeting! - December 3 - 4-5 EST

*	Quick Review of OASIS Board Action on RoP 10 Minutes

1. The text of section 2(c) appears to be repeated in section 2(d). If 
there is a specific reason for repeating this text then it may stay (and 
please let me know what this reason is so that I may inform the Board); 
otherwise section 2(d) should be deleted. A version of the RoP with this 
change made can be considered to be approved by the Board if the SC also 
approves this change.
 <<Please forward to OASIS Board Per our discussion.>> 
Recommend - Approval and forward to Karl the replacement file attached.
 << File: OASISLegalXMLRoP-20021017.doc >> 
Action - Approved and will be forwarded to Karl today - 11/13/2002

2. Members of the Board have pointed out that the OASIS Bylaws (see 
http://www.oasis-open.org/who/bylaws.shtml), Article 12 Section 3, 
states: "The members of each Member Section shall select the chair of 
such Section and establish the rules of procedure to govern such 
Section, provided, however, that such rules of procedure shall be 
approved in advance by the Board of Directors." Essentially, the OASIS 
Bylaws make no provision for a Steering Committee or for a member 
section chair that is not selected by the members.

(Yes, I understand that your RoP is based on boilerplate provided to you 
by OASIS staff; so this issue is our fault, not yours. It's also an 
issue effecting all OASIS member sections, so you aren't being singled 
out.) The OASIS Board will appoint a subcommittee to look at this issue 
and decide whether the OASIS Bylaws should be revised or if the Board 
will recommend changes to each of the member sections, and requests that 
until this recommendation is formulated in the next couple of months 
that the member section not conduct a steering committee election.

Recommend - Track OASIS Board Action and indicate our availability for 
Discussion.

Action - Karl took this action item and sent it to the OASIS Board in the
attached note.
 <<[legalxml-sc] member section RoPs>> 
*	Discussion on Court Filing & Integrated Justice interaction with
California (20 Min)
*	Overview of the situation - Court Filing Perspective
*	Overview of the situation - Integrated Justice Perspective
*	Intellectual Property Perspective
*	Formal Action?
Action - Court Filing is engaging with the California Initiative. The
initiative has invited all OASIS LegalXML Court Filing TC members to be
Observers in the activity. They have declined to bring it into the Court
Filing TC. California is reviewing the IP policy over concerns on its
openness and limits on extensibility.

*	Discussion on the handling and placement of legacy LegalXML
documents on the OASIS Website (20 Min)
*	Using LegalXML.org funds we will do an inventory and organization of
documents.
*	Jim Keane will be getting a sizing for this effort.
*	A sub-committee of the SC will review the items for transfer
*	A sub-committee of the SC will work with the TC Chairs or Webmaster
on placement.

Action - No report.

*	Discussion on picking up pace of deliverables (10 Minutes)
*	More conference calls? 
*	Moderated discussions on list.
*	Team will discuss options and prepare recommendations at the face to
face
*	Ideas include; list moderation, monthly TC Telephone Conferences

Action - No report.

Future Items
*	Discussion on handling horizontal technical and semantic issue
across the TCs.
*	Steering Committee is the core.
*	Look at model in the Court Policy Unofficial Note
*	Discussion on handling of interactions and bringing "DOJ Global"
issues to Member attention. (John Greacen and Don Bergeron to take
intermediate action before this meeting.
*	Postponed
*	Also question on priority of NON-US work.




		Proposed SC Meetings -

		- December 3 - 4-5 EST
		- December 17 - 4-5 EST


		Other notes - $125 cost to have service to perform LegalXML
close out.

		Attendance
		Donald Bergeron of Lexis-Nexis -
,  - X
		Toby Brown of the Utah State Bar -  ,
- 
		Rolly Chambers of Smith, Currie & Hancock LLP -
,- Excused
		John Greacen, Esq. of Greacen Associates - 
- X
		Daniel Greenwood, Esq. of the Massachusetts Institute of
Technology - , - 
		Jim Keane, Esq. of JKeane.Pro -   - (Regrets
Received)
		Eddie O'Brien of Ringtail Solutions -
,  - 
		Dave Roberts of the SEARCH  -  -
Kathryn Plummer for - 

		Karl Best - 
		Scott McGarth - 
		Patrick Gannon - 



		Action items for OASIS. 
*	None

		Regards,


		Don